Logically

Executive Assistant, Sales

Logically

full-time

Posted on:

Location Type: Hybrid

Location: Dublin • Ohio • 🇺🇸 United States

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Salary

💰 $500,000 per year

Job Level

JuniorMid-Level

About the role

  • Coordinate product shipments and deployment schedules with internal and external teams
  • Track project milestones and deadlines to ensure timely delivery of products and services
  • Serve as a liaison between sales, logistics, and technical teams to resolve project-related issues
  • Monitor and track invoices to ensure accurate and timely payments
  • Follow up on past-due payments with customers in a professional manner
  • Work with the finance team to reconcile billing discrepancies
  • Act as the point of contact for customer inquiries related to orders, deliveries, and billing
  • Provide updates to customers on order status and project timelines
  • Organize and maintain sales documents, agreements, and customer records
  • Schedule and prepare materials for sales meetings and presentations
  • Handle correspondence and communications on behalf of sales leadership
  • Identify and implement improvements to sales processes and workflows
  • Support the team in adopting tools and technologies that enhance productivity
  • Manage and update Salesforce, ensuring accurate and up-to-date sales data
  • Support the sales team by managing reporting, quotes, and customer requests
  • Manage and prioritize complex calendars with strong attention to accuracy, timeliness, and alignment to priorities and commitments
  • Attend executive-level meetings, transcribe and allocate meeting notes
  • Assist in preparation and editing of business materials and other key presentation requirements for internal and external meetings
  • Able to thrive in a fast-paced environment.
  • Ability to prioritize and manage multiple projects at one time
  • Respond to a heavy volume of emails in a timely manner
  • Uphold a strict level of confidentiality
  • Assist other members of the Sales Executive Team with various tasks as they arise

Requirements

  • Associates degree in a related field preferred
  • 2+ years of proven experience working on high-priority complex projects
  • 2+ years serving as an Executive Assistant to C level executive
  • Advanced knowledge of Microsoft Office/O365, Calendars, MS Teams, etc.
  • Advanced written and verbal communication skills, including flawless grammar and a rich vocabulary
  • Aptitude to work independently without significant instruction to attain results with a high degree of accuracy and attention to detail
  • Ability to prioritize multiple projects at once, including solid project-management and problem-solving skills, while following up with executives in a timely manner
  • Ability to keep sensitive information confidential
  • Strong technical aptitude and excellent communication skills, both oral and written
  • Analytical ability to effectively understand and identify business needs, goals, and objectives
  • Ability to work in a team environment and demonstrate superior leadership, presentation, and planning ability, as well as verbal and written communication skills
  • Business acumen; translating business requirements into related solutions
  • Flexible and able to remain calm in times of stress while managing multiple priorities at one time
  • Active listener with excellent oral and written communication skills, as well as the ability to handle difficult conversations
  • Sound problem-solving technique with ability and persistence to generate options and select the best solution
  • Ability to build relationships based on trust to enable collaboration and cooperation amongst team members and internal/external stakeholders
  • Ability to manage multiple projects in a fast-paced environment
  • Team player mentality and willingness to share knowledge with others
Benefits
  • A culture of “absolutely doing the right thing,” that values taking care of colleagues, clients, and our community
  • An opportunity to work with cutting-edge technology and ambitious and talented colleagues
  • A fun work environment and a focus on ensuring a good work-life balance
  • Competitive wages and benefits to ensure we attract and retain the best staff
  • Opportunities to grow and develop personally and professionally

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementbilling reconciliationsales reportinginvoice trackingdocument organizationpresentation preparationproblem-solvinganalytical abilitybusiness acumenconfidentiality
Soft skills
communication skillsattention to detailtime managementleadershipteam collaborationflexibilityactive listeningrelationship buildingstress managementindependence
Certifications
Associates degree