Locafontaine

Bookkeeper

• Accounts receivable accounting and customer dunning
• Ensure correct accounting posting of invoices issued by the Sales Administration (ADV) team
• Record and monitor customer receipts/payments
• Reconcile and clear customer accounts
• Manage customer dunning and monitor payments
• Update and monitor the aged accounts receivable (aged balance)
• Initiate debt collection procedures for disputed/delinquent cases
• Track and update doubtful receivables
• Manage direct debits/automatic payments
• Contribute to DSO (Days Sales Outstanding) analysis
• Collaborate with the Sales Administration (ADV) team and the external finance department

Accounts Receivable Accountant

Manager

• Ensure best practices across the sales cycle for all branches
• Team supervision and management: oversee a team of 5 to 7 Sales Administration Assistants
• Monitor performance indicators and identify areas for improvement
• Order management: supervise the entire order lifecycle
• Invoicing and collections: ensure accurate and timely issuance of invoices
• Cross-functional coordination: ensure effective collaboration with commercial, logistics, finance and marketing teams
• Resolve disputes related to orders, deliveries or invoicing
• Track KPIs and propose continuous improvement initiatives

Sales Administration Manager

• Comptabilité clients & relance client
• Assurer la bonne intégration comptable des factures émises par l’équipe ADV
• Enregistrer et suivre les encaissements clients
• Effectuer le lettrage et la justification des comptes clients
• Gérer la relance clients et suivi des règlements
• Mettre à jour et suivre la balance âgée clients
• Suivre et actualiser les créances douteuses (identification, provisions, relances spécifiques)
• Gérer les prélèvements automatiques
• Contribuer à l’analyse du DSO et à la prévention du risque client
• Suivre la facturation sur la plateforme Chorus Pro
• Participer à la saisie et au lettrage des factures fournisseurs
• Contribuer aux travaux de clôture mensuelle, trimestrielle et annuelle

Comptable – clients

Administration

• Customer inquiry management: Handling and tracking requests (products, services, quotes).
• Quote preparation: Creating quotes in accordance with pricing and technical conditions.
• Order management: Receiving, tracking and following up on customer purchase orders.
• Customer administration: Creating and updating customer records in the ERP.
• Procurement: Placing and monitoring supplier orders.
• Coordination with after-sales service (SAV): Communicating information to support intervention follow-up.
• Pre-billing and invoicing: Managing delivery notes, preparing and sending invoices.
• Payment follow-up: Verifying payments and issuing reminders when necessary.
• Management of institutional platforms: Uploading invoices and handling any rejections.

Accounts Receivable Accountant

Sales Administration Manager

Comptable – clients

Assistant, Sales Administration