Legal Operations Assistant

Lobo de Rizzo Advogados

Legal Operations Assistant managing court processes and supporting distribution of legal tasks. Engaging in legal compliance and operational tasks at a law firm in Brazil.

Posted 4/16/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

RPA

About the role

Key responsibilities & impact

Monitor court publications and notifications (intimations);
Manage procedural deadlines, ensuring organization and timely completion of tasks;
Work with access to and monitoring of state and federal courts;
Support task allocation for the legal team;
Register, update, and verify cases in internal systems;
Ensure the quality and consistency of case information;
Support management of schedules and operational workflows.
**Organization and Processes:**
Assist in standardizing routines and procedures for the area;
Help organize workflows and internal controls;
Identify inconsistencies and opportunities for process improvement;
Contribute to organizing the legal database.
**Legal Operations:**
Support updating reports and controls (Excel, simple dashboards);
Assist in collecting and organizing data for area indicators/KPIs;
Provide support for process improvement and operational efficiency initiatives;
Support testing and use of legal tools (systems, automations, etc.).

Requirements

What you’ll need

Bachelor's degree in Law (in progress or completed);
Previous experience in legal controlling or litigation;
Experience accessing and navigating state and federal court systems and managing case monitoring routines and deadline control;
Proficiency in Excel / Google Sheets;
Organized with strong attention to detail;
Ability to handle a high volume of demands;
Good communication skills;
**Nice to have:**
Experience with digital certificate management software;
Experience with legal case management systems;
Experience with deadline tracking and publications;
Interest in technology and process improvement;
Basic knowledge of:
Power BI
Automation (RPA, Power Automate, etc.)
Previous experience with organizational or administrative routines.

Benefits

Comp & perks

Health insurance
Dental insurance
Wellhub
Zenklub
Flexible meal/food allowance (meal and/or grocery vouchers)
Life insurance
Home office allowance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

ExcelGoogle SheetsPower BIAutomationlegal case management systemsdigital certificate management softwaredeadline trackingcase monitoringprocess improvementKPI indicators

Soft Skills

organizationattention to detailcommunicationability to handle high volume of demandsprocess improvement mindset

Certifications

Bachelor's degree in Law