livingHR, Inc.

Events & Admin Coordinator – Temporary

livingHR, Inc.

part-time

Posted on:

Location Type: Hybrid

Location: Tampa • Florida • United States

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Salary

💰 $22 - $25 per hour

About the role

  • Provide coordination and execution support for internal and external events, including company meetings, virtual webinars/workshops, client workshops, and community events
  • Support events across Fe league (an affiliated women’s organization) and livingHR, including:
  • Vendor communication and coordination
  • Executing event Run of Shows
  • Onsite event support before, during, and after events
  • Assist with event logistics, materials preparation, and on-site needs
  • Occasional travel to support livingHR and Fe league events, as needed
  • Provide administrative support and research support to Executive Team, including calendaring, project management, research assignments, etc.
  • Support office operations at the Tampa office, including office supply management, mail and banking responsibilities.
  • Conduct errands as needed to support business operations and team needs
  • Prepare meeting materials, agendas, and take detailed meeting notes to ensure smooth execution
  • Provide general administrative support to Fe league including coordination, membership communications and follow-up tasks
  • Manage employee and client gifting programs, including sourcing, coordination, and delivery
  • Support special projects and initiatives that contribute to team engagement and community building

Requirements

  • Ability to work approximately 20 hours per week
  • Ability to work in office 2-3x per week at the livingHR Tampa office (Hyde Park)
  • Digitally fluent, AI embracer, and expert at Microsoft 365
  • Strong organizational skills and attention to detail
  • Comfortable managing multiple tasks and priorities simultaneously
  • Takes a proactive, anticipatory approach to supporting events, office operations, and executive team’s needs.
  • Excellent verbal + written communication skills with internal stakeholders and external vendors
  • Willingness to support events during evenings or occasional travel, as needed
  • Prior experience in event coordination, office support, or administrative roles required
Benefits
  • Health insurance
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event coordinationproject managementlogistics managementadministrative supportresearch skills
Soft Skills
organizational skillsattention to detailmultitaskingproactive approachcommunication skills