Executive Administrative Assistant

Lithia

Executive Administrative Assistant supporting Lithia & Driveway, North America’s largest automotive retailer. Managing executive calendars, travel, meetings, correspondence, and office operations in Medford.

Posted 8/4/2026full-timeMedford • Oregon • 🇺🇸 United StatesMid-LevelSenior💰 $21 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and attention to detail while managing executive calendars, coordinating travel, and preparing professional communications. Proficient in problem-solving and prioritizing tasks in a fast-paced environment.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationProfessional CommunicationOrganizational SkillsProblem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting PreparationReport PreparationAgenda DraftingSupply ManagementAdministrative Support

Soft Skills

Attention to DetailTime ManagementCustomer-Service MindsetActive ListeningCritical Thinking

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Executive SupportConfidential Information HandlingEvent LogisticsMulti-Priority ManagementProfessional Correspondence

About the role

Key responsibilities & impact

Serve as the primary point of contact between executives, team members, and external partners
Manage complex calendars, schedule meetings, and coordinate executive priorities
Prepare agendas, meeting materials, presentations, and reports
Coordinate travel arrangements, including flights, hotels, and event logistics
Draft and edit professional correspondence, emails, and business communications
Organize executive meetings, team events, and business dinners/lunches
Assist with office operations, including supply management and administrative support
Handle confidential information with professionalism and discretion
Anticipate needs, solve problems proactively, and keep priorities moving forward

Requirements

What you’ll need

High School graduate or equivalent
18 years or older required
Exceptional organizational skills and strong attention to detail
Excellent written and verbal communication abilities
Ability to manage multiple priorities with a sense of urgency
Strong critical-thinking and problem-solving skills
Active listening skills and a customer-service mindset
Outstanding time management and follow-through
Experience supporting leaders, managing calendars, coordinating travel, or handling executive-level administrative responsibilities is a plus
Must work in a drug-free workplace

Benefits

Comp & perks

Competitive pay
Medical, Dental and Vision Plans
Paid Holidays
PTO: 80 hours front-loaded on day 1
Short and Long-Term Disability
Paid Life Insurance
401(k) Retirement Plan
Employee Stock Purchase Plan
Lithia Learning Center
Vehicle Purchase Discounts
Wellness Programs