Events Operations Coordinator

Literati

Events Operations Coordinator managing national conferences and events for Literati, a children's book company. Supporting logistics, planning, and operational infrastructure for seamless execution.

Posted 6/11/2026full-timeChicago • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $50,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Own conference calendar management, registrations, exhibitor deadlines, logistics, and booth execution
Coordinate conference materials, sponsorship deliverables, staffing logistics, shipping, and travel communication
Partner with Operations to ensure conference assets and materials are prepared, shipped, and event-ready
Support post-event reporting, lead handoff, and conference debrief processes
Build and maintain conference playbooks, timelines, inventory tracking, and operational processes
Standardize conference booth packages and materials to support scalable event execution
Partner with Sales, Marketing, Creative, and Operations teams to coordinate conference execution and materials
Create and manage creative briefs while tracking timelines, approvals, and delivery of conference assets
Monitor post-event lead follow-up activity and flag gaps in sales engagement
Maintain clean and accurate data across event and lead management workflows
Support webinar logistics, lead queue coverage, incentive fulfillment, and occasional community engagement needs

Requirements

What you’ll need

2+ years of experience in event coordination, conference support, marketing operations, sales support, project coordination, or related fields
Strong organizational and project management skills with exceptional attention to detail
Experience coordinating multiple projects and deadlines simultaneously
Excellent written and verbal communication skills
Ability to collaborate cross-functionally in a fast-paced environment
Experience with Google Workspace, Microsoft Office, and CRM systems such as Salesforce is preferred
Ability to travel occasionally for conferences and events

Benefits

Comp & perks

medical/dental/vision insurance
401k
short-term disability insurance
parental leave
employee assistance programs
flexible work schedules
flexible time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationconference supportmarketing operationsproject coordinationdata management

Soft Skills

organizational skillsproject managementattention to detailwritten communicationverbal communicationcollaborationability to work in fast-paced environment