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About the role
Key responsibilities & impact- Coordinating office administration activities including mail handling, meeting scheduling, event planning, and supply ordering
- Supporting contract administration and procurement, including vendor evaluation, cost tracking, and discount management
- Participating in budgeting and forecasting, including invoice processing, accruals, budget reviews, and financial reporting
- Monitoring and managing inventory levels, safety stock, and supply turnover to optimize holding costs
- Responding to internal and external customer requests with professionalism and efficiency
- Compiling and analyzing reports and data from multiple sources to support decision-making
- Reviewing and resolving discrepancies in cost responsibility reports
- Coordinating building maintenance needs such as landscaping, snow removal, and vendor communication
- Managing fleet logistics, including vehicle orders, dealership coordination, and repair tracking
- Taking on additional responsibilities as needed to support the team and operations
Requirements
What you’ll need- High school diploma or GED
- Minimum of six (6) months of experience in office administration or clerical support
- Strong verbal and written communication skills
- Proficiency in Microsoft Office applications and general PC skills
- Ability to learn quickly, adapt to changing priorities, and thrive in a team-oriented environment
- A collaborative mindset and the ability to build positive working relationships across teams
Benefits
Comp & perks- Strong pay plus an annual incentive program
- Hybrid work for most office roles, plus real flexibility in many field positions
- Medical, dental, and vision coverage with options that fit your life, not the other way around
- 401(k) with company match and an annual company contribution
- Paid time off, including company and floating holidays
- Paid parental leave (up to six weeks per parent), plus fertility and adoption support
- Advanced AI tools and resources to help level up and work smarter
- Clear paths to grow your career, with a strong culture of promoting from within
- Tuition reimbursement and support for continuing education
- HSA and FSA options
- Company-paid life insurance and disability coverage
- Employee stock purchase plan
- Domestic partner benefits
- Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office administrationcontract administrationprocurementbudgetingforecastinginventory managementdata analysiscost trackingfinancial reportingvendor evaluation
Soft Skills
communication skillsadaptabilityteamworkcollaborationprofessionalismefficiencyproblem-solvingrelationship buildingorganizational skillstime management
Certifications
high school diplomaGED