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About the role
Key responsibilities & impact- Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
- Evaluates department needs, reviews vendor costs, discounts and contracts
- Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
- Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
- Responds to standard requests from internal/external customers in a timely and efficient manner
- Compiles reports, analysis and drawings from data given from a variety of sources
- Monitors cost responsibility reports and works to correct discrepancies
- Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
- Handles fleet coordination, including vehicle orders, dealership communication and repairs
- Runs United Way campaign and other charitable efforts for the local area
- Helps coordinate and attends community functions
Requirements
What you’ll need- High school diploma or GED
- Minimum three (3) years’ experience in general office clerical/administrative support
- Strong verbal and written communication skills
- Proficiency in Microsoft Office Applications and PC skills
- Ability to be a strong teammate who can build collaborative and positive partnerships with others
Benefits
Comp & perks- Competitive compensation
- Annual incentive program
- Hybrid work model - one work from home day each week for most office-based roles
- Flexible work schedule for most field-based roles
- 401(k) with company matching contribution and a fixed annual company contribution
- Comprehensive medical, dental, and vision benefits
- Generous company-paid life insurance and disability benefits
- A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
- Healthcare and Dependent Care Flexible Spending Accounts
- Paid time off, including floating and company holidays
- Employee stock purchase plan
- Robust employee learning and development
- High internal mobility (we promote from within)
- Parental leave (we provide up to 6 weeks for each parent)
- Fertility coverage and adoption benefits
- Domestic partner benefits
- Educational reimbursement
- Non-profit donation matching contributions and time off to volunteer
- Employee resource groups
- Employee assistance programs
- Technology to make our work more productive and collaborative
- Regular employee engagement surveys and feedback processes
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office administrationbudgetingforecastinginvoice processingdata analysisinventory managementcost analysisreport compilationvendor managementfleet coordination
Soft Skills
verbal communicationwritten communicationteamworkcollaborationcustomer serviceproblem-solvingorganizational skillsevent coordinationrelationship buildingtime management
Certifications
high school diplomaGED