Executive Assistant
full-time
Posted on:
Location Type: Office
Location: Tulsa • Oklahoma • United States
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About the role
- Provides administrative and clerical support for one or more persons, including work of a confidential nature
- Responds to inquiries from our internal and external business partners
- Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
- Maintains cost center data and analysis
- Assists with preparation of budgets and forecasts
- Supervises work of personnel on assigned projects
- Mentors others
- Other duties as assigned
Requirements
- High school diploma or GED; a minimum five (5) years’ experience supporting executive management
- Strong verbal and written communication skills
- Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
- Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
- Excellent time management skills, including the coordination of executive meetings, calendars and travel
- Demonstrates ability to handle confidential and sensitive information
- Preferred: Beginner to Intermediate knowledge of SharePoint
Benefits
- Competitive compensation
- Annual incentive program
- Hybrid work model - one work from home day each week for most office-based roles
- Flexible work schedule for most field-based roles
- 401(k) with company matching contribution and a fixed annual company contribution
- Comprehensive medical, dental, and vision benefits
- Generous company-paid life insurance and disability benefits
- A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
- Healthcare and Dependent Care Flexible Spending Accounts
- Paid time off, including floating and company holidays
- Employee stock purchase plan
- Robust employee learning and development
- High internal mobility (we promote from within)
- Parental leave (we provide up to 6 weeks for each parent)
- Fertility coverage and adoption benefits
- Domestic partner benefits
- Educational reimbursement
- Non-profit donation matching contributions and time off to volunteer
- Employee resource groups
- Employee assistance programs
- Technology to make our work more productive and collaborative
- Regular employee engagement surveys and feedback processes
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice managementbudget preparationforecastingdata analysispresentation preparationproject supportconfidential information handlingMicrosoft OfficeMicrosoft TeamsSharePoint
Soft Skills
verbal communicationwritten communicationorganizational skillsinterpersonal skillstime managementmentoringsupervisory skillsconfidentialitysafety prioritization
Certifications
high school diplomaGED