Field Staff Travel Coordinator

Lindblad Expeditions

Field Staff Travel Coordinator responsible for coordinating travel arrangements for field staff. Collaborating with the Field Staff Coordinator and Scheduling teams for effective travel logistics.

Posted 6/24/2026full-timeSeattle • Washington • 🇺🇸 United StatesLead💰 $55,000 - $62,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinates and fulfills travel requests for flights, hotels, transfers and rental cars for all field staff
Reviews and processes staff travel deviation requests and coordinates collection of applicable deviation fees
Enters and maintains travel-related data in staff management and guest reservation systems
Reviews staff requests for pre-approval of travel-related expenses
Handles urgent travel changes for staff related to assignment updates, voyage changes or cancellations, and airline schedule changes
Maintains all Egencia and travel-related instructions and resources for field staff
Creates and coordinates Egencia accounts for all field staff
Collaborates with Field Staff Coordinator and Scheduling teams to determine seasonal staff travel needs and updates travel information documentation for staff
Assists in determining travel documentation requirements for field staff and provides instructions and assistance in obtaining documents as necessary
Collaborates with the Field Staff Coordinator team to maintain up-to-date passport information and other travel documents for field staff
Works with the Field Staff team to provide field staff arrival and departure information to colleagues and third parties as needed and to calculate additional travel pay
Sends pre-travel communications to field staff

Requirements

What you’ll need

High school diploma or GED required
Associate or Bachelor’s degree preferred
Experience with international and domestic bookings required
Excellent knowledge of geography required
Ability to read and interpret documents such as correspondence, forms, brochures, and tickets
Ability to write routine correspondence
Proficient computer skills in Windows operating system with Microsoft products
Strong skills in time management; ability to handle multiple tasks, set priorities, and meet deadlines
Ability to work independently as well as with others in a team environment
Ability to organize work effectively, with careful attention to detail

Benefits

Comp & perks

Travel benefits for employees and their family
Voyage of Discovery trips for employees to travel as guests
Health insurance including Medical, Dental, Vision
401(k) plan with employer match
Long-Term Disability, Life & AD&D Insurance
Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care
Pre-Tax Commuter Benefit
7-8 Paid Holidays
2-3 Floating Holiday Options (pro-rated per start date)
Up to 15 days of vacation (pro-rated per anniversary year)
Parental Leave
Sick/personal days per city & state ordinance
Pet Insurance discount

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

travel coordinationbooking managementdata entryexpense processingtravel documentationgeography knowledgetime management

Soft Skills

attention to detailindependent workteam collaborationcommunicationorganizational skills

Certifications

high school diplomaGEDAssociate degreeBachelor's degree