Purchasing Agent – Hotel Department

Lindblad Expeditions

Purchasing Agent managing hotel purchasing operations and vendor relations for vessels. Coordinating orders and requisitions while maintaining inventory and vendor communication.

Posted 4/29/2026full-timeSeattle • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

This position supports all aspects Hotel Purchasing on and off the vessels, including day to day management of vendors, orders, requisitions as well as closing invoices as per our purchasing flow procedures.
Fulfills properly approved vessel requisitions for provisions, hotel equipment and consumables.
Creating, getting approved and sending purchase orders to pre-selected suppliers.
Coordinates fulfillment and delivery with vendors.
Matching invoices and purchase orders to assure pack size, quantity and price match for the vessels receiving.
Manages storing schedule in purchasing system for assigned vessels, including container and local orders.
Updates and organizes the ‘Commercial Invoices’, for multiple warehouses to assure delivery details are accurate and received complete.
Communicating with the vessels on requisition status, fulfillment and delivery details.
Manages discrepancies for the vessels, obtaining credits when required.
Manages administrative tasks including tracking orders, matching invoices to assure delivery is complete and pack sizes are as originally quoted and ordered.
Assists with updating and improving product specifications.
Assists with evaluating sources of supplies and new suppliers in local ports.
Ensures proper specifications are adhered to in all deliveries.
Works with Hotel operations business owner to deal with discrepancies and substitutes at a timely manner to ensure vessels received what’s needed for guest operation.
Manages administrative tasks of purchasing, including tracking packing slips, ensuring purchases are received as ordered and pricing matches purchase order commitment(s).
Reviews and approves invoices, follows up with vendors to rectify pricing or payment term discrepancies.
Communicates with onboard personnel regarding requisition status and anticipated delivery details.
Supports other purchasing & port operations personnel to provide departmental support and back up.

Requirements

What you’ll need

Bachelor’s degree in business or purchasing preferred.
Previous purchasing experience required.
Experience in food and beverage purchasing and/or hotel or restaurant purchasing preferred.
Experience on passenger vessels preferred.
Must have excellent organization, communication, and multi-tasking skills.
A problem solver and outside the box thinker, the candidate should be able to meet constant deadlines.
Using the English language, this person must have an ability to read, write, and comprehend order specifications, catalogues, invoices, correspondence, and memos.
Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.
Sound yet fair negotiating skills desired.
MXP or other purchasing/inventory management system preferred.
Excellent communicator and relationship builder, the ideal candidate thrives on exceptional customer service.
Proficient computer skills in the Windows operating system, including both word-processing and spreadsheet applications.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
The ability to work independently as well as with others in a team environment.
Occasional travel may be required.
Must possess or be able to obtain a valid driver's license.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Lindblad Expeditions Website LinkedIn All Job Openings 501 - 1000 employees Founded 1979 Travel
Adventure Tourism
Sustainable Tourism Lindblad Expeditions is a leader in expedition travel, offering adventurous voyages to some of the world's most remote and spectacular destinations in partnership with National Geographic. Known for intimate small-ship cruising, Lindblad provides unique travel experiences to Antarctica, the Arctic, the Galápagos, and more. Guests aboard their expeditions enjoy activities like kayaking, hiking, and wildlife watching, all while gaining insights from expert naturalists and photographers. With over 50 years of expertise, Lindblad is committed to sustainable tourism and making a positive impact in the places they explore. Purchasing Agent – Hotel Department 🔥 53 minutes ago 🏢🏡 Seattle – Hybrid 💵 $75k - $85k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🛒 Procurement Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
This position supports all aspects Hotel Purchasing on and off the vessels, including day to day management of vendors, orders, requisitions as well as closing invoices as per our purchasing flow procedures.
Fulfills properly approved vessel requisitions for provisions, hotel equipment and consumables.
Creating, getting approved and sending purchase orders to pre-selected suppliers.
Coordinates fulfillment and delivery with vendors.
Matching invoices and purchase orders to assure pack size, quantity and price match for the vessels receiving.
Manages storing schedule in purchasing system for assigned vessels, including container and local orders.
Updates and organizes the ‘Commercial Invoices’, for multiple warehouses to assure delivery details are accurate and received complete.
Communicating with the vessels on requisition status, fulfillment and delivery details.
Manages discrepancies for the vessels, obtaining credits when required.
Manages administrative tasks including tracking orders, matching invoices to assure delivery is complete and pack sizes are as originally quoted and ordered.
Assists with updating and improving product specifications.
Assists with evaluating sources of supplies and new suppliers in local ports.
Ensures proper specifications are adhered to in all deliveries.
Works with Hotel operations business owner to deal with discrepancies and substitutes at a timely manner to ensure vessels received what’s needed for guest operation.
Manages administrative tasks of purchasing, including tracking packing slips, ensuring purchases are received as ordered and pricing matches purchase order commitment(s).
Reviews and approves invoices, follows up with vendors to rectify pricing or payment term discrepancies.
Communicates with onboard personnel regarding requisition status and anticipated delivery details.
Supports other purchasing & port operations personnel to provide departmental support and back up. 🎯 Requirements
Bachelor’s degree in business or purchasing preferred.
Previous purchasing experience required.
Experience in food and beverage purchasing and/or hotel or restaurant purchasing preferred.
Experience on passenger vessels preferred.
Must have excellent organization, communication, and multi-tasking skills.
A problem solver and outside the box thinker, the candidate should be able to meet constant deadlines.
Using the English language, this person must have an ability to read, write, and comprehend order specifications, catalogues, invoices, correspondence, and memos.
Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.
Sound yet fair negotiating skills desired.
MXP or other purchasing/inventory management system preferred.
Excellent communicator and relationship builder, the ideal candidate thrives on exceptional customer service.
Proficient computer skills in the Windows operating system, including both word-processing and spreadsheet applications.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
The ability to work independently as well as with others in a team environment.
Occasional travel may be required.
Must possess or be able to obtain a valid driver's license. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Strategic Sourcing Manager – Software & Hardware 🕒 April 6 Nordstrom 10,000+ employees 🛒 Retail 👗 Fashion 🛍️ eCommerce Website LinkedIn All Job Openings Strategic Sourcing Manager at Nordstrom overseeing sourcing strategies and supplier management for software and hardware. Collaborating with cross-functional teams and driving business outcomes. 🏢🏡 Seattle – Hybrid 💵 $102.5k - $170.5k / year 💰 Post-IPO Equity - Nordstrom on 2023-02 ⏰ Full Time 🟡 Mid-level 🟠 Senior 🛒 Procurement 🦅 H1B Visa Sponsor View More Procurement Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

purchasingvendor managementinvoice matchingorder fulfillmentproduct specificationsnegotiationfood and beverage purchasinginventory managementadministrative tasksmulti-tasking

Soft Skills

organizationcommunicationproblem solvingcustomer servicerelationship buildingteamworkindependencedeadline managementattention to detailprofessional demeanor

Certifications

Bachelor's degree in businessvalid driver's license