Receptionist – Office Manager
Lincoln Electric
full-time
Posted on:
Location Type: Office
Location: Sant Feliu de Llobregat • Spain
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About the role
- Enable senior leadership to operate efficiently by providing proactive, high-level administrative support while ensuring smooth office operations
- Proactively manage and prioritize complex calendars for Vice Presidents
- Plan and organize domestic and international travel itineraries
- Prepare, review, and reconcile expense reports for senior leadership
- Organize high-level meetings, leadership offsites, and internal events
- Draft, proofread, and manage sensitive documents and presentations
- Act as a point of contact between senior leadership and internal/external stakeholders
- Manage front desk activities, office supplies, and ensure a welcoming environment
- Handle access control, time & attendance systems, badge management
- Coordinate HR and administrative vendors
- Administer company fleet documentation, maintenance scheduling
- Identify opportunities to streamline administrative and office processes
Requirements
- Minimum 5 years in executive assistant or senior administrative roles supporting C-level or VP-level executives
- Advanced proficiency in MS Office Suite (Excel, PowerPoint, Outlook)
- Fluent in Spanish and English; additional languages are a plus
- Exceptional organizational skills, discretion, and ability to handle confidential information
- Strong interpersonal and communication abilities
- Ability to anticipate needs, manage priorities under pressure, and work independently in a fast-paced environment
Benefits
- Executive Calendar Management
- Travel & Logistics Coordination
- Expense Management
- Meeting & Event Coordination
- Confidential Document Handling
- Stakeholder Liaison
- Office Operations Oversight
- Access & Compliance Management
- Vendor & Contract Oversight
- Fleet & Facility Management
- Process Improvement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
MS Office SuiteExcelPowerPointOutlookcalendar managementexpense report reconciliationdocument managementtravel itinerary planningtime & attendance systemsbadge management
Soft skills
organizational skillsdiscretioninterpersonal abilitiescommunication abilitiesability to anticipate needsability to manage priorities under pressureindependenceability to work in a fast-paced environment