Lime

Executive Assistant, Finance

Lime

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $99,000 - $171,000 per year

About the role

  • Strategic Partnership & Decision Support: Act as a trusted thought partner to the executive, anticipating needs, surfacing priorities, and providing context, insights, and recommendations to support effective decision-making.
  • Stakeholder Management: Serve as a primary point of contact for senior leaders, board members, external partners, and key stakeholders, managing communications, expectations, and follow-ups with professionalism and diplomacy.
  • Executive Readiness & Communications: Proactively prepare executives for meetings, travel, and public engagements by managing agendas, briefings, and follow-ups, while coordinating with Communications on speaking events, media appearances, and messaging.
  • Calendar, Scheduling & Travel Management: Proactively and confidentially manage dynamic executive calendars and travel, ensuring seamless scheduling, detailed itineraries, and logistics while maintaining compliance with guidelines and budgets.
  • Meeting & Event Support: Plan executive meetings, coordinate briefing materials, and manage logistics.
  • Project Leadership: Lead ad-hoc projects, information gathering, and research initiatives, demonstrating independence and problem-solving skills.
  • Operational Excellence: Identify opportunities to streamline executive workflows, improve processes, and implement tools or systems that increase efficiency and effectiveness across the organization.
  • Confidentiality & Judgment: Handle highly sensitive information with discretion, sound judgment, and professionalism; identify potential risks and escalate issues appropriately.

Requirements

  • 6+ years of experience supporting C-suite executives
  • Proven track record of executive calendar management, including coordination of complex, high-profile meetings both internally and externally
  • Ability to anticipate needs, think strategically, and proactively solve operational bottlenecks before they arise.
  • Advanced proficiency in PowerPoint, Excel, Google Suite, video conferencing tools, and expense reporting systems and purchase order systems like COUPA.
  • Excellent written and verbal communication skills, with the ability to engage effectively at all levels.
  • Strong relationship management skills, able to work effectively with diverse teams and stakeholders in a global organization across different time zones.
  • Strong discretion and confidentiality in handling sensitive business information.
  • Experience navigating complex, high-pressure situations with grace and agility
Benefits
  • Comprehensive Health & Wellness: A choice of medical, dental, and vision plans. We also provide company-paid life and disability insurance and company-funded mental health benefits.
  • Financial & Retirement Planning: 401(k) plan with both pre-tax and Roth options, and access to a Health Savings Account (HSA) with a monthly company contribution.
  • Family & Fertility Support: Paid parental leave for birthing and non-birthing parents, plus fertility and family-forming benefits.
  • Paid Time Off: Unlimited vacation, paid leaves, and 10 company holidays.
  • Unique Lime Perks: Complimentary use of Lime vehicles in participating cities, a monthly phone allowance, dedicated learning and development days, and access to perks including One Medical, Wellhub, and Headspace.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive calendar managementproject leadershipoperational excellencestrategic thinkingproblem-solvingevent planninginformation gatheringresearch initiativeslogistics managementscheduling
Soft Skills
stakeholder managementcommunication skillsrelationship managementdiscretionconfidentialityprofessionalismanticipation of needsagilityindependencediplomacy