Accounts Payable

• Receive, review, and process all vendor invoices, ensuring proper coding, documentation, and authorization are in place.
• Verify the accuracy of invoices and other accounting documents or records.
• Match invoices to purchase orders and receiving reports; investigate and resolve discrepancies.
• Enter and upload invoices into the accounting system in a timely and accurate manner.
• Process weekly payment runs (checks, ACH, wire transfers) and ensure compliance with internal controls.
• Maintain accurate records of all vendor payments and transactions.
• Communicate with vendors and internal departments to resolve payment discrepancies and answer inquiries.
• Establish and maintain good working relationships with vendors.
• Maintain and update vendor files, including W-9 forms and banking information, ensuring data integrity and compliance.
• Assist in the annual preparation and distribution of 1099 forms.
• Perform month-end closing activities related to Accounts Payable.
• Reconcile vendor statements to accounts payable records.
• Assist with audits by providing necessary documentation and explanations.
• Prepare and generate various AP reports as needed for management review.

AP Specialist

Accounts Payable Coordinator

Accounts Payable Representative

Accounts Payable Supervisor

Director, Accounts Payable

Billing and Accounts Payable Specialist