Administrative Assistant

Lifelong Learning Administration Corporation

Administrative Assistant supporting California public charter schools. Managing school administration, records, meetings, testing data, communications, supplies, and petty cash.

Posted 8/8/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and planning skills, with the ability to manage multiple tasks and deadlines effectively. Proficient in data entry, records management, and maintaining confidentiality while providing administrative support in an educational environment.

Highest-signal resume keywords

MS Office ProficiencyRecords Management ExperienceData Entry SkillsStrong Interpersonal CommunicationAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryRecords ManagementTyping Speed of 45 WPMStatistical ReportingCalendar Management

Soft Skills

Attention to DetailStrong Planning SkillsAbility to Adapt to Changing PrioritiesTact and CourtesyAbility to Work Independently

Tools & Technologies

MS WordMS ExcelMS PowerPointStandard Office Equipment

Certifications & Qualifications

High School Diploma or GED Equivalent

Industry Keywords

Administrative SupportSchool PoliciesConfidential Information HandlingState-Mandated TestingPublic Sector Interaction

About the role

Key responsibilities & impact

Coordinate and facilitate special assignments such as graduations and school board meetings
Support School Administrative Management with calendar management, time-off requests, timesheets, substitute teaching assignments, school events, and meetings
Research and compile data from diverse sources
Prepare statistical information for reports
Assist staff with state-mandated testing
Coordinate with divisions and departments on school and organizational practices
Type, compose, and edit correspondence, memos, letters, agendas, and reports
Attend school board meetings, take minutes, and maintain official minutes
Provide information about school policies, procedures, and objectives
Respond to internal and external inquiries by phone, letter, or in person
Handle confidential information and employee absence/tardiness calls
Refer complaints and concerns to appropriate management
Review documents, records, reports, and forms for accuracy and compliance
Order office supplies and maintain inventory
Maintain confidentiality and security of records and files, including testing data
Maintain petty cash and coordinate with the Finance Department
Perform special assignments as directed

Requirements

What you’ll need

Ability to adapt to changing work priorities
Strong planning and organizational skills; ability to meet deadlines and schedules
Attention to detail, tact, and courtesy
Ability to work independently and within a team environment
Strong interpersonal, oral, and written communication skills
Ability to interpret and apply complex instructions, policies, procedures, rules, and regulations
Ability to exercise good judgment within delegated authority
Ability to operate standard office equipment, including computers, copiers, fax machines, and typewriters
Strong proficiency with MS Office applications, including Word, Excel, PowerPoint, and email
High school diploma or GED equivalent; college coursework or office administration training
Three years of increasingly responsible administrative support experience
Work experience supporting successful interaction with the public in the private or public sector
Records management experience
Data entry skills
Typing speed of 45 wpm or greater
Ability to travel to affiliate school campuses
Ability to meet sedentary-work physical requirements and handle frequent multitasking, changing priorities, repetitive exacting work, deadlines, and a noisy, distracting environment