Program Manager – Library Administrator

Library Systems & Services, LLC

Program Manager / Library Administrator overseeing operations of a federal scientific and technical intelligence library. Leading contract execution, staff development, and customer support for multiple government users.

Posted 7/24/2026full-timeDayton • Ohio • 🇺🇸 United StatesMid-LevelSenior💰 $115,000 - $145,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract operations management, ensuring compliance with performance standards and government regulations. Proven ability to lead multidisciplinary teams, manage substantial budgets, and enhance library operations through innovative solutions.

Highest-signal resume keywords

Contract Operations ManagementProgram ManagementBudget ManagementTeam LeadershipLibrary Science

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Library ScienceInformation ScienceProject ManagementFinancial ReportingBudget ExecutionProcess ImprovementCybersecurity ComplianceQuality Management Plan (QMP)Digital LibrariesInformation Management

Soft Skills

Interpersonal CommunicationWritten CommunicationCustomer ServiceMentoringSupervisory Skills

Tools & Technologies

Microsoft Office SuiteElectronic Resource Management SystemsContent Management PlatformLibrary Website Administration

Industry Keywords

Government RegulationsContract ComplianceAcquisition ManagementPerformance MetricsForeign-Language Publications

Tech Stack

Tools & technologies

Cyber Security

About the role

Key responsibilities & impact

Provide overall leadership and management for all contract operations, ensuring full compliance with contract requirements and performance standards.
Serve as the primary point of contact with the Contracting Officer (CO), Contracting Officer's Representative (COR), and Government stakeholders.
Direct daily operations supporting acquisition, organization, dissemination, and management of scientific and technical information resources.
Supervise, mentor, and evaluate a multidisciplinary team of librarians, language specialists, and administrative personnel.
Manage annual contract budgets, financial execution, cost tracking, reconciliations, and monthly financial reporting for multiple Government customer organizations.
Oversee administration of the library website, electronic resource management systems, and content management platform to ensure secure, reliable, 24/7 service availability.
Develop and submit required monthly status reports, financial reports, performance metrics, project plans, invoices, and other contract deliverables.
Ensure compliance with Quality Management Plan (QMP) requirements, cybersecurity requirements, DFARS safeguarding provisions, and applicable Government regulations.
Develop and implement process improvements, technology enhancements, and innovative solutions that improve library operations and customer services.
Coordinate worldwide acquisition of commercial and publicly available information resources, including foreign-language publications and electronic subscriptions.
Monitor contract performance, identify risks, implement corrective actions, and ensure continuous improvement throughout the period of performance.
Support contract transition, staffing continuity, recruiting activities, and succession planning as necessary.

Requirements

What you’ll need

U.S. Citizen.
Must possess a bachelor's degree or higher, relevant subjects such as library science, information science, business administration, international relations, Russian, Farsi, Chinese preferred
Fluent in spoken and written English and skilled in professional and interpersonal communication.
Minimum five (5) years of progressively responsible experience in library science, information science, or a closely related information management field.
Minimum three (3) years of program or project management experience supporting library operations, information technology services, digital libraries, or internet-based research programs.
Demonstrated experience managing annual operating budgets between approximately $3 million and $7 million, including financial reporting, reconciliation, forecasting, and budget execution.
Demonstrated supervisory experience managing professional staff and allocating resources across multiple simultaneous priorities.
Excellent written, verbal, and interpersonal communication skills with the ability to interact effectively with senior Government officials and customers.
Experience preparing executive-level reports, project documentation, and customer briefings.
Experience managing multiple priorities while maintaining exceptional customer service.
Proficiency using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Ability to work within 25 miles of Wright-Patterson Air Force Base and support Government meetings as required.

Benefits

Comp & perks

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long-Term Disability
Training & Development