Department Secretary – General

. Organize and manage the routine work activities of the department .

Posted 5/7/2026full-timeFrisco • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Key responsibilities & impact

Organize and manage the routine work activities of the department
Provide clerical services to department supervisors
Compile pertinent data when preparing various state and local reports
Maintain physical and computerized departmental files
Maintain records as needed
Answer incoming calls, take reliable messages, and route to appropriate staff
Maintain a schedule of appointments and make travel arrangements for department staff
Receive, sort, and distribute mail and other documents to department staff
Schedule meetings and appointments, including training rooms and maintain calendars
Receive, store, and issue supplies and equipment
Manage department reception desk when needed
Assist with the preparation of purchase orders and payment authorizations
Prepare written correspondence, forms, schedules, or reports for supervisor and other department staff
Update handbooks, policy manuals, and other documents as assigned

What you’ll need

High school diploma or GED
College degree preferred
Proficient skills in keyboarding, word processing, and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, word processing, and general office publications
Ability to prioritize workflow to address the multiple needs of the supervisor
Knowledge of basic accounting principles
Willingness to collaborate with members of an office team
Ability to maintain confidentiality of information
Ability to work independently and problem solve as needed
Three years of administrative support experience preferred, preferably in a public education environment

Comp & perks

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

keyboard skillsword processingfile maintenancespreadsheetsdatabasesoffice publicationsbasic accounting principlesadministrative support

Soft Skills

organizational skillscommunication skillsinterpersonal skillsproblem solvingconfidentialityindependencecollaborationprioritization

Certifications

high school diplomaGEDcollege degree