Administrative Assistant II
Lexington Medical Center
full-time
Posted on:
Location Type: Office
Location: Lexington • South Carolina • United States
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About the role
- Performs a variety of secretarial, clerical, and receptionist duties for the department they support.
- Assists with managing or entering complex data, which includes scheduling, reporting and tracking information for the department.
- Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department.
- Coordinates and performs a range of staff and/or operational support activities for the unit.
- Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
- Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently.
- Organizes, files, and stocks office to foster easy access to materials/information.
- Cost effectively utilizes resources and accounts for supplies and equipment.
- Maintains work environment by placing work orders as needed to ensure proper operations.
- Provides administrative/clerical support for the department such as answering telephones, assisting visitors, and resolving a range of administrative inquiries.
- Maintains expected knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
- Maintains a clean and neat working environment.
- Assists in timekeeping responsibilities with Kronos time system, as well as any scheduling needs/arrangements.
- Maintains accurate and timely correspondence, procedure updates, reports, manuals, etc. for all functions of the department.
- Develops a range of spreadsheets, contracts, reports, worksheets, and/or forms to improve workflow and communication as needed.
- Processes and maintains confidential files (Combination of Financial, Patient, and Operational records).
- Schedules and coordinates meetings, events, interviews, appointments, and/or other similar support activities.
Requirements
- Minimum Education: High School Diploma or Equivalent
- Minimum Years of Experience: 2 Years of experience as an Administrative Assistant/Receptionist
- Substitutable Education & Experience: 2 Years of Administrative Assistant/Receptionist experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework
- Required Certifications/Licensure: None.
- Required Training: Typing speed of 60 kspm; Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.); Demonstrated experience using multiline phone system and serving as administrative liaison for a department
Benefits
- Day ONE medical, dental and life insurance benefits
- Health care and dependent care flexible spending accounts (FSAs)
- Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
- Employer paid life insurance – equal to 1x salary
- Employee may elect supplemental life insurance with low cost premiums up to 3x salary
- Adoption assistance
- LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
- Tuition reimbursement
- Student loan forgiveness
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryschedulingreportingtimekeepingtyping speed 60 kspmspreadsheetscontractsconfidential file processing
Soft Skills
organizational skillscommunication skillsinterpersonal skillsproblem-solvingattention to detail
Certifications
High School DiplomaAssociate's DegreeBachelor's Degree