Administrative Assistant I
Lexington Medical Center
full-time
Posted on:
Location Type: Office
Location: West Columbia • South Carolina • 🇺🇸 United States
Visit company websiteJob Level
Junior
About the role
- Performs a variety of secretarial, clerical, and receptionist duties for the department they support.
- Assist with managing or entering data, which includes scheduling, reporting and tracking information for the department.
- Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).
- Supports department with a full range of clerical/administrative/computer duties.
- Maintains, retrieves, and organizes department reports.
- Familiar with department functions and may assist in various capacities to aid the department.
- Maintains department inventory and assists with accurately documenting additional needs of department and department management.
- Processes supply orders ensuring timely availability of materials.
- Generates and tracks all department purchase orders.
- Follows up with vendors, contacts, and representatives when necessary
- Manages paperwork process through to arrival of invoice and verifies documentation.
- Answers telephone promptly and courteously.
- Screens and relays phone messages to appropriate individuals.
- Prepares monthly invoices from department charges.
- Assists in copying, faxing, and mailing needs.
- Collects mail from Mail Room and distributes to appropriate recipients.
- Processes department work orders and oversees office equipment maintenance.
- Assists managers with payroll needs and serves as department timekeeper.
- Schedules meetings and serves as department event planner.
- Performs a wide variety of word processing computer assignments/projects e.g. correspondence, reports, creation of forms, policies/procedures.
- Maintains confidentiality in handling all department related information.
- Assists with troubleshooting computer or procedure related problems (or facilitates communication)
Requirements
- Minimum Education: High School Diploma or Equivalent
- Minimum Years of Experience: 1 Year of experience relevant to department specialty
- Required Certifications/Licensure: None.
- Required Training: Typing speed of 50 kspm; Demonstrated experience using Microsoft Office Suite programs (e.g. Word, Excel, etc.); Demonstrated experience using multi-line phone system and serving as administrative liaison for a department.
Benefits
- Day ONE medical, dental and life insurance benefits
- Health care and dependent care flexible spending accounts (FSAs)
- Employees are eligible for enrollment into the 403(b) match plan day one.
- LHI matches dollar for dollar up to 6%.
- Employer paid life insurance – equal to 1x salary
- Employee may elect supplemental life insurance with low cost premiums up to 3x salary
- Adoption assistance
- LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
- Tuition reimbursement
- Student loan forgiveness
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entryschedulingreportinginventory managementpurchase order processingword processingtyping speed 50 kspm
Soft skills
communicationorganizationtime managementconfidentialitycustomer service
Certifications
High School DiplomaEquivalent