Freelance Bookkeeper, Finance Coordinator

LevelUp English

Freelance Bookkeeper & Finance Coordinator for LevelUp English, a Berlin-based education company. Managing financial administration and improving processes while collaborating with leadership team.

Posted 6/24/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSenior💰 €25 per hourWebsite

About the role

Key responsibilities & impact

Manage and maintain our spend management tool Spendesk
Organize and reconcile receipts and invoices
Categorize transactions and ensure records are complete
Prepare monthly bookkeeping handovers for our tax advisor
Maintain accurate financial filing systems
Monitor incoming and outgoing payments
Track outstanding invoices and follow up where necessary
Support basic cash flow visibility and reporting
Identify opportunities to streamline financial workflows
Reduce manual administration through automation and improved systems
Support the implementation of AI-assisted processes where appropriate
Help create a modern and scalable finance function as the company grows
Work with leadership to improve financial visibility and reporting
Liaise with team members regarding missing receipts and documentation
Coordinate with our external tax advisor
Ensure financial records remain organized and audit-ready
Provide occasional financial and administrative support to leadership

Requirements

What you’ll need

Experience in bookkeeping, finance administration, or accounting support
Strong organizational skills and attention to detail
Comfortable working independently and taking ownership of responsibilities
Familiarity with German bookkeeping processes
Excellent communication skills
Reliable, proactive, and solutions-oriented mindset
Experience with Spendesk, SevDesk, DATEV, or similar platforms (Nice to have)
Experience working with startups, SMEs, or growing businesses (Nice to have)
Understanding of German GmbH structures (Nice to have)
Experience working with external tax advisors (Nice to have)
Interest in process optimization and digital systems (Nice to have)

Benefits

Comp & perks

Flexible hybrid working
Direct collaboration with the founder and leadership team
Opportunity to shape how a growing company manages its finances
Modern, entrepreneurial work environment
Freedom to improve systems and introduce new ideas
Long-term opportunity to grow alongside the business

ATS Keywords

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Hard Skills & Tools

bookkeepingfinance administrationaccounting supportfinancial filing systemscash flow reportingfinancial workflowsautomationAI-assisted processesGerman bookkeeping processesGerman GmbH structures

Soft Skills

organizational skillsattention to detailindependenceownershipcommunication skillsreliabilityproactivitysolutions-oriented mindset