Administrative Assistant
Leonardo DRS
full-time
Posted on:
Location Type: Office
Location: West Plains • Montana • United States
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About the role
- Provide administrative support to management and/or department
- Work under normal supervision
- Develop resolutions to an assortment of problems varying from limited to moderate complexity
- Provide calendar management and meeting coordination
- Coordinate travel arrangements, expense report processing and reimbursement
- Assist in planning and implementing conferences and special events; assist in making any necessary room rental, reservation or catering arrangements
- Prepare routine reports as assigned, with guidance for format layout
- Ensure that reports are received by all required individuals
- Create graphs and charts for various projects using spreadsheet and graphics software
- Screen and direct telephone calls from employees and external customers
- Answer questions and/or refer inquiry to appropriate person
- Follow up as necessary
- Establish and maintain filing systems for various confidential files and records
- Prepare meeting agenda and distribute information as appropriate
- Arrange Video Teleconferencing meetings
- Distribute incoming faxes to appropriate persons
- Contribute to the fulfillment of projects and organizational objectives
- Support, communicate, reinforce and defend the mission, values and culture of the organization
- Ability to interact effectively at all levels and across diverse cultures.
- Performs other duties as required
Requirements
- High school diploma or GED
- 2 years experience in progressively responsible and varied office duties
- Excellent writing and interpersonal communication skills
- Demonstrated ability to make independent judgment
- Proficient knowledge with Microsoft Word, Excel and PowerPoint
- Team player, ability to work independently while meeting deadlines, handles a high volume of work
Benefits
- medical, dental, and vision coverage
- company contribution to a health savings account
- telemedicine
- life and disability insurance
- legal insurance
- 401(k) savings plan
- wellness programs focusing on physical, emotional, and financial well-being
- flexible work schedules with a 9/80 program
- competitive vacation
- health/emergency leave
- paid parental leave
- community service hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationtravel arrangementsexpense report processingreport preparationgraph creationchart creationfiling systemsvideo teleconferencing
Soft skills
interpersonal communicationindependent judgmentteam playerability to work independentlydeadline managementproblem resolutionorganizational objectives fulfillmentcultural interaction
Certifications
high school diplomaGED