Legal Operations Assistant – Lawyer Onboarding, Training

LegalVision

Legal Operations Assistant at LegalVision facilitating lawyer onboarding and training programs. Supporting legal operations with tasks in a dynamic legal environment.

Posted 6/1/2026full-timeSurry Hills • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support the senior legal operations managers in delivering lawyer and graduate onboarding programmes across Australia, New Zealand, and the UK.
Create, administer, and track onboarding checklists for all new starters, monitoring progress over their first three months.
Coordinate with legal teams to ensure each new starter has a tailored induction plan.
Manage the onboarding calendar, ensuring new starters are booked into the correct sessions and proactively resolving scheduling conflicts as they arise.
Deliver introductory onboarding sessions including IT set-up and building orientation.
Support the continuous evolution of onboarding materials to keep pace with the firm's growth.
Coordinate the firm's internal training and CPD programmes, including calendar management, room set-up, catering, and attendance tracking.
Create, improve, and update training materials and slide decks to a high standard - turning notes and drafts into polished, reusable resources.
Assist with the development of internal knowledge resources, playbooks, and process documentation.
Monitor the helpdesk for general administrative tasks, including administering our lawyer consultation roster using the firm's calendar scheduling software.
Maintain and update the legal team organisational chart to reflect people movements and reporting line changes.
Track and collate data to support lawyer performance reporting.
Provide ad hoc support on legal operations projects as directed.

Requirements

What you’ll need

Background in business administration, operations, learning & development, knowledge management, or a related field - legal experience is not required.
Available to work full time, with a minimum of 4 days per week in the office.
Exceptional organisational skills with the ability to manage multiple priorities.
Warm, approachable communication style with a customer-service orientation.
Tech savvy and able to quickly master new enterprise software platforms.
Strong attention to detail and a proactive, can-do attitude.
Ability to work independently and use initiative in a fast-moving environment.
Interest in legal operations, legal technology, or professional services is a plus.

Benefits

Comp & perks

Enjoy playing a critical role in setting new starters up for success and supporting the growth of our business.
Varied work in a highly supportive and engaged team environment.
Additional 'LV Leave' days, paid birthday leave, volunteering leave, and parental leave.
Annual learning and development budget to spend on courses, conferences or training of your choice.
Work with talented, passionate people, and enjoy regular team socials, drinks and lunches.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

onboarding programmestraining materialsperformance reportingprocess documentationcalendar managementdata trackinginduction planningadministrative tasksscheduling softwareknowledge management

Soft Skills

organisational skillscommunicationcustomer service orientationattention to detailproactive attitudeinitiativeability to manage multiple prioritieswarm communication styleindependenceadaptability