Law Offices of Robert S. Gitmeid & Assoc. PLLC

Office Manager – Administrative Coordinator

Law Offices of Robert S. Gitmeid & Assoc. PLLC

full-time

Posted on:

Location Type: Hybrid

Location: Chicago • Illinois • United States

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Salary

💰 $26 - $28 per hour

About the role

  • Manage high-volume scheduling and calendar coordination for attorneys
  • Oversee day-to-day office operations
  • Help develop consistent templates for office use and format presentations for the Managing Attorney.
  • Order and maintain office supplies and equipment
  • Serve as a central point of contact for administrative needs
  • Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination.
  • Lead the "fun committee" by organizing seamless team social events, lunches, and seasonal celebrations.
  • Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform.
  • Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods.
  • Handle daily office logistics and ad-hoc tasks with a proactive, "no task too small" mindset

Requirements

  • 2–4 years of office management or administrative experience required
  • Strong organizational and multitasking skills
  • Experience handling heavy, high-volume scheduling
  • Ability to coordinate across teams, including IT and operations
  • Legal experience is not required
Benefits
  • Compensation is competitive and commensurate with expertise and previous experience
  • Hybrid Work Environment
  • Training & Guidance
  • Medical, Dental & Vision Benefits
  • 401K Benefits with Employer Match
  • Paid Time Off (PTO)
  • Pre-Tax Transit Benefits
  • Business Casual Dress Code
  • An incredible team of smart and supportive people!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
schedulingcalendar coordinationoffice operationstemplate developmentpresentation formattingsupply managementfile organizationcase management platformlogistics managementadministrative tasks
Soft Skills
organizational skillsmultitaskingproactive mindsetteam coordinationevent planningcommunicationleadershipproblem-solvingattention to detailcollaboration