Office Manager – Administrative Coordinator

Law Offices of Robert S. Gitmeid & Assoc. PLLC

Office Manager coordinating administrative tasks in a consumer protection law firm in Chicago. Managing daily operations, scheduling, and supporting team initiatives with a proactive mindset.

Posted 4/16/2026full-timeChicago • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $26 - $28 per hourWebsite

About the role

Key responsibilities & impact

Manage high-volume scheduling and calendar coordination for attorneys
Oversee day-to-day office operations
Help develop consistent templates for office use and format presentations for the Managing Attorney.
Order and maintain office supplies and equipment
Serve as a central point of contact for administrative needs
Maintain a high-functioning workspace through smart organization, supply management, and essential errand coordination.
Lead the "fun committee" by organizing seamless team social events, lunches, and seasonal celebrations.
Facilitate the transition to a paperless environment by scanning and uploading all physical mail to the case management platform.
Support the paralegal workflow by assisting with file organization and administrative tasks during peak periods.
Handle daily office logistics and ad-hoc tasks with a proactive, "no task too small" mindset

Requirements

What you’ll need

2–4 years of office management or administrative experience required
Strong organizational and multitasking skills
Experience handling heavy, high-volume scheduling
Ability to coordinate across teams, including IT and operations
Legal experience is not required

Benefits

Comp & perks

Compensation is competitive and commensurate with expertise and previous experience
Hybrid Work Environment
Training & Guidance
Medical, Dental & Vision Benefits
401K Benefits with Employer Match
Paid Time Off (PTO)
Pre-Tax Transit Benefits
Business Casual Dress Code
An incredible team of smart and supportive people!

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Hard Skills & Tools

schedulingcalendar coordinationoffice operationstemplate developmentpresentation formattingsupply managementfile organizationcase management platformlogistics managementadministrative tasks

Soft Skills

organizational skillsmultitaskingproactive mindsetteam coordinationevent planningcommunicationleadershipproblem-solvingattention to detailcollaboration