Senior Executive Assistant

Launch Potato

Senior Executive Assistant supporting C-suite executives at Launch Potato. Managing schedules, events, and logistics while ensuring confidentiality and strategic priorities.

Posted 6/12/2026full-timeDelray Beach • Florida • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands
Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications
Meeting coordination: agendas, pre-reads, follow-ups, and execution
Executive travel and personal logistics
Confidentiality and professional judgment across all executive interactions
End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination
Conference schedule management: pre-booked meetings, dinners, and networking
External-facing client entertainment and partner events during conferences
Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual)
Vendor sourcing, contract negotiation, and budget ownership and reconciliation
Proactive identification and resolution of administrative bottlenecks
Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team
Vendor relationship management across venues, caterers, hotels, and AV

Requirements

What you’ll need

5-7+ years of EA experience; 3+ years supporting C-suite or President-level leaders
Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities
End-to-end event ownership across industry conferences and internal company events
Vendor sourcing, contract negotiation, and budget reconciliation experience
Strong proficiency in Google Sheets (Excel also acceptable)
Proficiency in Google Workspace, Slack, Concur, and Calendly

Benefits

Comp & perks

Competitive salary
Profit-sharing bonus
Competitive benefits

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event ownershipvendor sourcingcontract negotiationbudget reconciliationschedule managementmeeting coordinationconfidentialitylogistics managementadministrative resolution

Soft Skills

professional judgmentcommunicationorganizational skillsproactive problem-solvinginterpersonal skills