Construction Admin Assistant

Latino Legends

. Support both rehab and new construction projects by coordinating bids, permits, inspections, contractor compliance, invoices, and documentation .

Posted 5/14/2026contractRemote • 🇺🇸 United StatesMid-LevelSenior💰 $1,500 per monthWebsite

About the role

Key responsibilities & impact

Support both rehab and new construction projects by coordinating bids, permits, inspections, contractor compliance, invoices, and documentation
Request and obtain contractor bids per project
Create Scope of Work documents for RFPs alongside the Construction Manager
Obtain and verify contractor licenses, Certificates of Insurance, and W-9s
Administer contracts, scopes of work, and electronic signatures
Request and track invoices
Upload and organize all project documentation in Google Drive and Coda
Update new home information in Rent Manager
Track permit approvals and inspections
Coordinate electrical, plumbing, building, mechanical inspections, and Certificates of Occupancy
Confirm permit inspections are completed successfully

Requirements

What you’ll need

Excellent English communication skills (written and verbal)
Strong administrative and organizational skills
Comfortable handling contractor compliance and logistics
Experience with spreadsheets, project tracking, and documentation management
Ability to multitask and prioritize effectively in a remote environment
Comfortable with repetitive follow-up and phone-based coordination
Construction or property management experience is a plus, but not required

Benefits

Comp & perks

80 PTO hours per year
U.S. Holidays Off
Holiday Bonuses

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract administrationscope of work documentationproject trackingbid coordinationpermit managementinvoice trackingcontractor compliancedocumentation managementinspections coordinationelectronic signatures

Soft Skills

communication skillsorganizational skillsadministrative skillsmultitaskingprioritizationlogistics handlingfollow-upphone coordination