Operations Coordinator

Latino Legends

. Manage invoice tracking, payments, and vendor follow-ups .

Posted 4/4/2026full-timeRemote • Colorado • 🇺🇸 United StatesJuniorMid-Level💰 $1,500 - $2,500 per monthWebsite

About the role

Key responsibilities & impact

Manage invoice tracking, payments, and vendor follow-ups
Own calendar management, inbox triage, and leadership scheduling
Maintain file organization across Google Drive and internal systems
Handle setup, access management, and upkeep across the tool stack
Onboard new clients with welcome emails, intake materials, and kickoff coordination
Send project status updates throughout the project lifecycle
Manage post-install follow-ups, review requests, and 30 and 90 day check-ins
Keep referral partners informed on project completions and support case study creation
Serve as the operational point of contact with contractors and vendors on active projects
Track orders and delivery timelines and flag delays before they affect installs
Process contractor quotes, apply standard markup, and generate client invoices
Keep CRM and project management systems current and accurate
Research and build referral partner lists with contact info and fit notes
Send post-meeting follow-ups and maintain outreach cadences in the CRM
Monitor STR communities and flag partnership or visibility opportunities weekly
Maintain referral agreements on file and prepare commission summaries when due

Requirements

What you’ll need

2 or more years in an operations, project coordination, or similar role within a fast-moving small business
Experience working in the home improvement industry
Strong written communication skills with the ability to manage client-facing correspondence independently
Highly organized with the ability to manage multiple priorities
Self-directed and accountable in a remote, async-first environment
Comfortable with CRM and project management tools (Pipedrive and ClickUp experience is a plus)
Available during overlapping US Mountain hours

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Latino Legends Website LinkedIn All Job Openings 1 - 10 employees Founded 2025 🎯 Recruiter 👥 HR Tech Recruitment
HR Tech Latino Legends is a recruitment platform and talent marketplace focused on connecting Latin American professionals with remote job opportunities worldwide. The company operates a candidate portal that offers transparent application tracking, profile management, and real-time notifications, and it supports employers by sourcing and placing Latin American talent across a range of remote roles and industries. Latino Legends emphasizes showcasing Latin American skills and helping candidates access global opportunities while managing the hiring process for employers. Operations Coordinator Job not on LinkedIn 🔥 3 hours ago ⛰️ Colorado – Remote 💵 $1.5k - $2.5k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Manage invoice tracking, payments, and vendor follow-ups
Own calendar management, inbox triage, and leadership scheduling
Maintain file organization across Google Drive and internal systems
Handle setup, access management, and upkeep across the tool stack
Onboard new clients with welcome emails, intake materials, and kickoff coordination
Send project status updates throughout the project lifecycle
Manage post-install follow-ups, review requests, and 30 and 90 day check-ins
Keep referral partners informed on project completions and support case study creation
Serve as the operational point of contact with contractors and vendors on active projects
Track orders and delivery timelines and flag delays before they affect installs
Process contractor quotes, apply standard markup, and generate client invoices
Keep CRM and project management systems current and accurate
Research and build referral partner lists with contact info and fit notes
Send post-meeting follow-ups and maintain outreach cadences in the CRM
Monitor STR communities and flag partnership or visibility opportunities weekly
Maintain referral agreements on file and prepare commission summaries when due 🎯 Requirements
2 or more years in an operations, project coordination, or similar role within a fast-moving small business
Experience working in the home improvement industry
Strong written communication skills with the ability to manage client-facing correspondence independently
Highly organized with the ability to manage multiple priorities
Self-directed and accountable in a remote, async-first environment
Comfortable with CRM and project management tools (Pipedrive and ClickUp experience is a plus)
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Hard Skills & Tools

invoice trackingpayments managementcalendar managementfile organizationaccess managementclient onboardingproject status updatesCRM managementproject managementcontractor quote processing

Soft Skills

strong written communicationhighly organizedself-directedaccountableability to manage multiple priorities