Latino Legends

Operations Coordinator

Latino Legends

full-time

Posted on:

Location Type: Remote

Location: Colorado • United States

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Salary

💰 $1,500 - $2,500 per month

About the role

  • Manage invoice tracking, payments, and vendor follow-ups
  • Own calendar management, inbox triage, and leadership scheduling
  • Maintain file organization across Google Drive and internal systems
  • Handle setup, access management, and upkeep across the tool stack
  • Onboard new clients with welcome emails, intake materials, and kickoff coordination
  • Send project status updates throughout the project lifecycle
  • Manage post-install follow-ups, review requests, and 30 and 90 day check-ins
  • Keep referral partners informed on project completions and support case study creation
  • Serve as the operational point of contact with contractors and vendors on active projects
  • Track orders and delivery timelines and flag delays before they affect installs
  • Process contractor quotes, apply standard markup, and generate client invoices
  • Keep CRM and project management systems current and accurate
  • Research and build referral partner lists with contact info and fit notes
  • Send post-meeting follow-ups and maintain outreach cadences in the CRM
  • Monitor STR communities and flag partnership or visibility opportunities weekly
  • Maintain referral agreements on file and prepare commission summaries when due

Requirements

  • 2 or more years in an operations, project coordination, or similar role within a fast-moving small business
  • Experience working in the home improvement industry
  • Strong written communication skills with the ability to manage client-facing correspondence independently
  • Highly organized with the ability to manage multiple priorities
  • Self-directed and accountable in a remote, async-first environment
  • Comfortable with CRM and project management tools (Pipedrive and ClickUp experience is a plus)
  • Available during overlapping US Mountain hours
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice trackingpayments managementcalendar managementfile organizationaccess managementclient onboardingproject status updatesCRM managementproject managementcontractor quote processing
Soft Skills
strong written communicationhighly organizedself-directedaccountableability to manage multiple priorities