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About the role
Key responsibilities & impact- PO Routing & Prep-Center Operations: Build out and operate the system that routes each purchase order to the best of our four nationwide prep centers, factoring in vendor ship-from location, cost, speed, and capacity.
- Prep-center communication: Manage all communication and file uploads with our four prep centers — shipping plans, packing/prep instructions, box content files, and follow-ups.
- Inbound coordination: Coordinate inbound shipments from vendors who ship from different locations across the country, ensuring each PO lands at the right facility with complete and accurate documentation.
- Freight & Vendor Coordination: Communicate directly with freight brokers to arrange, track, and troubleshoot shipments between vendors and prep centers.
- Supplier comms: Communicate directly with key suppliers — including Soccer Zone and GMA Sales — on order logistics, ship-from details, and timing.
- Reconciliation: Own and improve freight invoice reconciliation — auditing carrier-billed amounts against quoted rates, flagging discrepancies, and tightening the process so it runs cleaner and more automatically over time.
- Systems & Automation: Continuously look for ways to automate, streamline, and remove manual steps from every workflow you touch. Document what you build so it is repeatable.
- Collaborative build: Partner directly with the founder to connect existing infrastructure into a unified, working routing-and-reconciliation system. Much of the groundwork is built — this is about integration and operation, not starting from zero.
Requirements
What you’ll need- Senior-level supply chain, logistics, or e-commerce operations experience — someone who can design systems and execute them, not just follow a checklist.
- +2 years of hands-on experience with prep centers, 3PLs, freight brokers, or inbound logistics
- +2 years of experience with Amazon FBA.
- Genuinely AI-first — you already use AI tools to work faster and you instinctively reach for automation. Comfort with tools like ChatGPT/Claude, spreadsheets/Google Sheets, and ideally workflow automation (n8n, Zapier, or similar).
- Strong written English and confident, professional communication — you will be the voice to prep centers, freight brokers, and suppliers. ( English proficiency B2-C1)
- Highly organized and detail-obsessed, especially with documentation, file accuracy, and numbers reconciliation.
- Self-directed and reliable in an async, remote environment — you take ownership and escalate only what genuinely needs the founder's judgment.
- Process-builder's instinct: when you see something manual or repetitive, your first thought is how to systematize it.
- Nice to Have
- Direct Amazon Seller Central / FBA shipment-creation experience.
- Familiarity with multi-channel fulfillment (TikTok Shop, Temu, Shein) or tools like Rithum/ChannelAdvisor.
- Light technical ability — reading/writing simple scripts, working with APIs, or building dashboards.
- Experience reconciling carrier/freight invoices at volume.
Benefits
Comp & perks- Remote Work: Work from anywhere—our team is global, and we value work-life balance.
- Growth Opportunities: As a key player you'll have the chance to shape your role and grow with us.
- Innovative Culture: Join a team that is passionate about leveraging data to solve challenges and drive success in a rapidly evolving market.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
supply chain managementlogistics operationse-commerce operationsprep center managementfreight coordinationinvoice reconciliationautomationsystem designdata analysisAPI integration
Soft Skills
communicationorganizationattention to detailself-directionprocess improvementproblem-solvingcollaborationreliabilityadaptabilityownership