Kyriba

Payroll Specialist

Kyriba

full-time

Posted on:

Location Type: Hybrid

Location: London • 🇵🇱 Poland

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Job Level

Mid-LevelSenior

About the role

  • Serve as the main point of contact for all U.S. and global payroll matters, coordinating between internal stakeholders and external payroll providers
  • Review and validate payroll data for accuracy, including new hires, terminations, compensation changes, and other updates before each pay cycle
  • Ensure all payroll documentation is complete, accurate, and maintained in compliance with company policies as well as federal, state, local, and international regulations
  • Audit and manage payroll inputs and outputs, ensuring timely, accurate payroll processing by outsourced providers
  • Oversee the implementation, documentation, and maintenance of payroll controls and processes
  • Manage and submit payroll exceptions, including: Leave of absence deductions and adjustments, Salary continuation payments, 401(k) loan deductions, deferrals, and contributions, FSA, HSA, incentives, reimbursements, and allowance deductions, Other benefit deduction and contribution updates
  • Support and coordinate off-cycle payroll, ensuring accurate and timely payments outside the regular schedule
  • Work closely with HR, Benefits, Finance, and other departments to ensure prompt, accurate handling of payroll exceptions and special cases
  • Coordinate with tax, finance, and rewards team for payroll tasks related to the equity award compensation plan
  • Assist with annual 401(k) audits by collaborating with external auditors and internal teams
  • Review employee PTO balances, identify discrepancies, and support resolution
  • Respond to and resolve employee inquiries related to payroll, deductions, taxation, and related issues
  • Ensure workers’ compensation policies and payroll records are kept up to date and compliant with state requirements in all U.S. locations where employees are active
  • Support year-end processes, including W-2 review, tax filings, and audits
  • Stay up-to-date on payroll laws and regulations; ensure ongoing compliance and recommend process improvements
  • Work closely with the Tax & Compliance teams to ensure all regulatory, state, and federal tax filings and payments are completed accurately and on time, including but not limited to the following responsibilities: Coordinate with internal Tax and Finance teams to confirm that Kyriba has established Employer Tax IDs in all relevant U.S. states and locations. Review and approve state and federal tax elections, I-9 forms, and employee status changes in Workday. Ensure state tax elections and benefit taxation are updated correctly whenever an employee relocates to a different state.
  • Generate, review, and analyze payroll reports/data to identify trends, discrepancies, and opportunities for improvement
  • Coordinate with external providers on system updates, issue resolution, and process enhancements related to payroll.
  • Occasional flexibility required to accommodate international time zones.

Requirements

  • Bachelor’s degree in Accounting, Finance, Human Resources, or related field, or equivalent experience
  • 3+ years of payroll administration or management experience, preferably in a global and/or outsourced payroll environment
  • Strong knowledge of U.S. payroll laws, multi-state payroll, and global payroll best practices
  • Prior experience working with external payroll providers (e.g., ADP, Paychex, or similar)
  • Demonstrated expertise with HRIS and payroll systems; Workday experience required (with emphasis on Payroll, Leave of Absence, and HRIS modules)
  • Excellent attention to detail, organizational, and problem-solving skills
  • Strong communication and interpersonal skills; ability to work cross-functionally and with international teams
  • Proven ability to handle sensitive and confidential information with discretion.
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
  • Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll administrationpayroll processingpayroll auditingcompliance managementdata validationtax filingsreport generationproblem-solvingattention to detailmulti-state payroll
Soft skills
organizational skillscommunication skillsinterpersonal skillscross-functional collaborationdiscretionflexibility
Certifications
Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in Human Resources