Kyriba

Payroll Specialist, US and Global

Kyriba

full-time

Posted on:

Location Type: Hybrid

Location: Remote • 🇵🇱 Poland

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Job Level

Mid-LevelSenior

About the role

  • Serve as the main point of contact for all U.S. and global payroll matters, coordinating between internal stakeholders and external payroll providers.
  • Review and validate payroll data for accuracy, including new hires, terminations, compensation changes, and other updates before each pay cycle.
  • Ensure all payroll documentation is complete, accurate, and maintained in compliance with company policies as well as federal, state, local, and international regulations.
  • Audit and manage payroll inputs and outputs, ensuring timely, accurate payroll processing by outsourced providers.
  • Oversee the implementation, documentation, and maintenance of payroll controls and processes.
  • Manage and submit payroll exceptions, including: Leave of absence deductions and adjustments, Salary continuation payments, 401(k) loan deductions, deferrals, and contributions, FSA, HSA, incentives, reimbursements, and allowance deductions, Other benefit deduction and contribution updates.
  • Support and coordinate off-cycle payroll, ensuring accurate and timely payments outside the regular schedule.
  • Work closely with HR, Benefits, Finance, and other departments to ensure prompt, accurate handling of payroll exceptions and special cases.
  • Coordinate with tax, finance, and rewards team for payroll tasks related to the equity award compensation plan.
  • Assist with annual 401(k) audits by collaborating with external auditors and internal teams.
  • Review employee PTO balances, identify discrepancies, and support resolution.
  • Respond to and resolve employee inquiries related to payroll, deductions, taxation, and related issues.
  • Ensure workers’ compensation policies and payroll records are kept up to date and compliant with state requirements in all U.S. locations where employees are active.
  • Support year-end processes, including W-2 review, tax filings, and audits.
  • Stay up-to-date on payroll laws and regulations; ensure ongoing compliance and recommend process improvements.
  • Work closely with the Tax & Compliance teams to ensure all regulatory, state, and federal tax filings and payments are completed accurately and on time.

Requirements

  • Bachelor's degree in Accounting, Finance, Human Resources, or related field, or equivalent experience.
  • 3+ years of payroll administration or management experience, preferably in a global and/or outsourced payroll environment.
  • Strong knowledge of U.S. payroll laws, multi-state payroll, and global payroll best practices.
  • Prior experience working with external payroll providers (e.g., ADP, Paychex, or similar).
  • Demonstrated expertise with HRIS and payroll systems; Workday experience required (with emphasis on Payroll, Leave of Absence, and HRIS modules).
  • Excellent attention to detail, organizational, and problem-solving skills.
  • Strong communication and interpersonal skills; ability to work cross-functionally and with international teams.
  • Proven ability to handle sensitive and confidential information with discretion.
Benefits
  • Health insurance
  • Retirement plans
  • Paid time off
  • Flexible work arrangements
  • Professional development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll administrationpayroll managementU.S. payroll lawsmulti-state payrollglobal payroll best practicesHRISWorkdaypayroll systemsauditcompliance
Soft skills
attention to detailorganizational skillsproblem-solving skillscommunication skillsinterpersonal skillscross-functional collaborationdiscretion
Certifications
Bachelor's degree in AccountingBachelor's degree in FinanceBachelor's degree in Human Resourcesequivalent experience