Management Assistant

KWS Group

Management Assistant supporting Research Management Team at KWS Vegetables in Wageningen. Coordinating administrative, financial, and organizational activities to ensure efficient operations.

Posted 7/14/2026full-timeWageningen • 🇳🇱 NetherlandsMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and planning skills, with a proactive approach to administrative coordination and compliance management. Proficient in managing logistics, procurement, and communication across teams while maintaining high standards of integrity and professionalism.

Highest-signal resume keywords

Invoice Processing CoordinationFluency In English And DutchOrganizational And Planning SkillsInterpersonal And Communication SkillsCompliance Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice ProcessingOffice ManagementLogistics CoordinationDocument AuthenticationProcurement Management

Soft Skills

Attention To DetailProactive ApproachTeam CollaborationCritical MindsetFlexibility

Tools & Technologies

XFlowProcurement ToolsCommunication Tools

Industry Keywords

Data ProtectionSustainability ReportingFacility ManagementConfidential Information Handling

About the role

Key responsibilities & impact

Coordinate invoice processing through xFlow, ensuring accurate booking and approval of invoices.
Collaborate closely with Controlling to maintain high-quality financial processes.
Support the Research Management Team with a wide range of administrative activities, including HR processes.
Organize meetings, business travel, workshops, and events for members of the Research Management Team.
Manage office purchasing through approved vendors and procurement tools.
Act as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.
Coordinate logistics activities, including preparing shipping labels and arranging courier services.
Support facility management by serving as the main contact for external service providers and office-related suppliers.
Ensure local policies, safety standards, and company culture are maintained at the Wageningen location.
Act as the local coordinator for compliance-related topics, including data protection and sustainability reporting.
Support the Legal department by coordinating document authentication and managing communication with external notaries.
Serve as a key point of contact for the Global Business Operations and other internal stakeholders.

Requirements

What you’ll need

Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role.
Fluency in spoken and written English and Dutch.
Excellent organizational and planning skills with strong attention to detail.
A proactive, hands-on, and solution-oriented approach.
Strong interpersonal and communication skills with the ability to collaborate across different teams and functions.
High levels of integrity, discretion, and professionalism when handling confidential information.
Confidence working independently while also being an active team player.
A critical mindset with a continuous improvement approach.
Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment.

Benefits

Comp & perks

N/A 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score