Administrative Assistant
Kumon Brasil
full-time
Posted on:
Location Type: Hybrid
Location: Campinas • Brasil
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About the role
- Answering phone calls, in-person/video and written (email) communications with internal and external audiences (suppliers and customers);
- Purchasing various supplies for team activities;
- Processing payments, invoices (Nota Fiscal - NF), requisitions, and cash control;
- Providing support to team members (contacting suppliers and obtaining quotes, booking hotels/rooms/auditoriums, organizing materials and preparations for meetings or events - sending invitations, confirming attendance, arranging coffee breaks, preparing and distributing certificates, updating training materials used by coordination);
- Supporting franchisees (managing report submissions, monitoring delivery of teaching materials to branches, sending materials via postal services, monitoring royalty payments, encouraging and overseeing purchases of campaign materials, providing training and support for administrative questions);
- General organization (managing folders and files in the online environment, tracking deadlines for completion of developed content, updating materials used in training);
- Supporting content creation (video editing, PowerPoint layout/design, creating templates and presentations);
- Keeping records and controls updated for activities performed, acting proactively to ensure measures are taken in advance;
Requirements
- High school diploma required (Bachelor's degree completed or in progress is a plus).
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
- Comfortable using social media and general technology.
- Strong written and verbal communication skills.
- Strong organizational and time-management skills.
- Proactive and able to work effectively in a team.
- Solution-oriented.
- Must reside in Campinas, São Paulo (SP), Brazil.
- Alignment with the education field and the company's method and philosophy.
Benefits
- Medical Assistance: Ward-level medical plan at no cost to the employee and with a fixed fee for direct dependents (not a co-payment).
- Dental Assistance: Optional.
- Childcare Allowance: For employees with children up to 5 years old.
- Assistance for employees with a child with disabilities.
- Conexa Saúde: Employee support program offering specialized psychological and nutritional guidance (no cost to the employee).
- Vidalink: Medication assistance for all employees with no charge up to a monthly limit.
- Gympass (now Wellhub).
- Meal Voucher.
- Food Allowance.
- Education Subsidy: Financial support for professional development (subject to a spending limit).
- Free Study of Kumon Teaching Materials for All Subjects: All employees may study Kumon instructional materials for any subject, using 30 minutes of their daily working hours.
- Reimbursement for Study Using the Kumon Method: Available at franchised centers for employees and legal dependents.
- Languages: Employees can use the allowance up to the cap to study English, Spanish, or Japanese (independent of Kumon Method study).
- Transportation Voucher: For days of in-person work.
- Life Insurance.
- Profit Sharing (PLR): Annual profit-sharing program.
- Birthday Day-Off: Employees will have their birthday off with pay, or may choose a day during the following week if the birthday falls on a weekend.
- Career Development Plan.
- Work Mode: Hybrid — in accordance with company policy.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
video editingPowerPoint layoutcreating templatesprocessing paymentsinvoicingcash controlorganizing materialsmanaging report submissionstracking deadlinessupporting content creation
Soft Skills
strong written communicationstrong verbal communicationstrong organizational skillstime-management skillsproactiveteamworksolution-oriented
Certifications
high school diplomaBachelor's degree