Office Manager

Kruger Media

Office Manager supporting HR processes in a vibrant team at Kruger Media GmbH. Ensuring efficient office operations and employee administration in a hybrid work environment.

Posted 5/13/2026part-timeBerlin • 🇩🇪 GermanyMid-LevelSenior💰 €33,000 - €38,000 per yearWebsite

About the role

Key responsibilities & impact

As the first point of contact at the agency, your positive and courteous manner makes people feel welcome in every situation.
You handle employee matters confidentially in personnel administration, for example preparing employment contracts and processing vacation requests and sickness notifications.
You coordinate and support personnel processes such as feedback meetings, the preparation of employment references, and other personnel-related arrangements in day-to-day agency operations.
You review and evaluate applications, contact candidates, coordinate appointments for (video) interviews, and help ensure a successful start in their desired role.
In cooperation with management, you arrange our internal and external events.
You organize business trips, including booking and expense reconciliation.
You manage our employee data and maintain our HR tool to keep data and documents up to date.
You are responsible for permanent boarding (onboarding, ongoing and offboarding).
You are also the internal contact person for operational IT topics, coordinating technical setups, access rights, hardware and IT onboarding/offboarding, and liaising with external service providers.
In collaboration with our colleague in Controlling, you also support accounting.

Requirements

What you’ll need

You have at least three years of professional experience in a comparable position.
You bring strong communication skills, discretion, and a service-oriented manner.
You are familiar with administrative procedures and common HR standard processes.
You have very good German language skills, both written and spoken.
You work in a structured and careful manner and take a high degree of personal responsibility.
You are highly organized, reliable and keep an overview even when handling many parallel topics.

Benefits

Comp & perks

A permanent employment contract
Flexible working hours and hybrid work with no mandatory office days
Home office equipment and a company mobile phone
BVG subsidy (public transport) and a monthly non-cash benefit
A warm welcome from a team of around 25 colleagues
Regular team days and shared Kruger Days
Internal workshops and opportunities for further development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

personnel administrationemployment contractsvacation requests processingsickness notifications processingfeedback meetings coordinationemployment references preparationapplication reviewinterview coordinationemployee data managementHR tool maintenance

Soft Skills

communication skillsdiscretionservice-orientedstructured work stylepersonal responsibilityorganizational skillsreliabilityability to manage multiple tasks