Events Coordinator

KPFF Consulting Engineers

Events Coordinator at KPFF Consulting Engineers overseeing logistics for corporate events. Coordinating meetings and enhancing employee engagement through effective event management.

Posted 7/7/2026full-timeRemote • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $31 - $36 per hourWebsite

About the role

Key responsibilities & impact

Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events
Coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support
Manage attendee communications, confirmations, schedules, travel details, and event logistics
Maintain event calendars, tracking spreadsheets, planning timelines, and organizational documents
Coordinate hotel accommodations and travel arrangements related to meetings and events
Support on-site event execution and day-of coordination activities
Track invoices, receipts, expenses, and post-event follow-up items
Assist with setup of meeting materials, name tags, signage, printed collateral, and event resources
Help support a positive and organized attendee experience throughout events and programs
Draft and distribute agendas, logistics documents, reminders, confirmations, and event communications
Coordinate scheduling and meeting logistics with internal stakeholders, vendors, and office administrators
Maintain organized planning files, event documentation, and shared resources
Support presentation preparation and coordination of meeting materials
Build and maintain positive working relationships with hotels, venues, caterers, and external vendors
Partner with internal planning teams and office administrators to coordinate event details
Support collaboration across multiple offices and teams throughout the planning process
Assist with maintaining organized event processes and coordination workflows

Requirements

What you’ll need

3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience
Strong organizational skills with exceptional attention to detail and follow-through
Ability to manage multiple projects, deadlines, and priorities simultaneously
Ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight
A proactive mindset with strong initiative and the ability to anticipate needs before they arise
Excellent written and verbal communication skills
Strong interpersonal skills with a collaborative and service-oriented mindset
Experience supporting meetings, conferences, retreats, or company events preferred
Proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms
Ability to adapt quickly and stay organized in fast-paced or changing environments
Professionalism when interacting with employees, vendors, and event attendees
Interest or experience in photography, presentation support, graphic design, or visual event materials is a plus
Ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events

Benefits

Comp & perks

401(k) retirement savings plan with employer contribution
Medical insurance
Dental insurance
Vision insurance
Health Savings Account (HSA) with employer contribution
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
Life insurance
KPFF Paid Family Leave
Short-term and Long-term disability insurance
Paid Holidays (including two Floating Holidays)
Paid Time Off (vacation, sick, jury duty)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Event CoordinationLogistics ManagementProject CoordinationBudget TrackingAgenda Drafting

Soft Skills

Attention to DetailInterpersonal SkillsProactive MindsetService-Oriented MindsetCollaboration