Administrative Assistant – Law Firm
Kovitz Shifrin Nesbit
full-time
Posted on:
Location Type: Office
Location: Boca Raton • Florida • 🇺🇸 United States
Visit company websiteSalary
💰 $22 per hour
Job Level
JuniorMid-Level
About the role
- Answer and direct incoming phone calls in a prompt and professional manner.
- Provide owners with accurate payment options and assist with payment-related inquiries.
- Respond to owner questions, including requests for payment plans, and ensure appropriate follow-up.
- Process in-person payments, issue receipts, and maintain accurate payment records.
- Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients.
- Prepare and print disbursement checks for attorneys.
- Perform general administrative duties, including scanning, mailing, filing, and document management.
- Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers.
- Perform other related duties as assigned to support office operations and attorney needs.
Requirements
- Minimum of 2 years of administrative experience required.
- Legal administrative experience preferred but not required.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
- Ability to work independently with minimal supervision while also contributing effectively in a team-oriented environment.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy in all work.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.
Benefits
- medical
- dental
- vision
- short and long-term disability
- basic life/AD & D coverage
- voluntary life insurance
- critical illness
- accident
- hospital
- retirement plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative experiencelegal administrative experiencepayment processingdocument managementdisbursement checks preparationmail sortingrecord keepingtask management
Soft skills
organizational skillsindependenceteamworkverbal communicationwritten communicationattention to detailconfidentialitycustomer service