Executive & Administrative Assistant, IT
Raiffeisen Bank Ukraine
Receptionist/Office Administrator
Konica Minolta Australia
full-time
Posted on:
Origin: • 🇦🇺 Australia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Daily management of the front desk and coordination of front desk activities
- Manage incoming calls, telephone enquiries, visitor reception and client enquiries
- Perform administrative and clerical duties including filing and managing visitor carparking
- Arrange outgoing couriers, sort and distribute incoming/outgoing mail and courier deliveries
- Schedule and coordinate Leadership Team meetings, business functions, lunches and dinners
- Prepare written documentation and communications for Senior Managers
- Coordinate international guest visits and organise hospitality
- Organise, book and manage business travel and expenses for the Leadership Team
- Provide support to Konica Minolta’s Leadership Team and report to the Senior Manager, Facilities, Quality & Environment
- Maintain confidentiality and a high level of integrity
Requirements
- Ensure the smooth and efficient running of the front desk
- Manage all incoming calls and general telephone enquiries
- Greet and advise visiting clients in a professional and courteous manner
- Perform a variety of administrative and clerical duties such as filing and managing visitor carparking
- Arrange outgoing couriers’ deliveries
- Sort and distribute incoming/outgoing mail and courier deliveries
- Schedule and coordinate Leadership Team meetings, business functions, lunches and dinners
- Prepare written documentation and communications for Senior Managers
- Coordinate international guest visits
- Organise, book and manage business travel & expenses for the Leadership Team
- Demonstrated experience in a similar role
- Excellent customer service and interpersonal skills
- IT literacy in MS Office suite (Excel, Word & Outlook in particular)
- Excellent time management and organisational skills
- Ability to collaborate with internal and external stakeholders to build relationships, credibility and trust
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and demonstrate a high level of integrity
- Excellent attention to detail
- Ability to work in our Macquarie Park office 5 days/week (parking available)
- Successful candidate will be required to undertake background checks
