Executive Administrative Assistant

Kong Inc.

Administrative Assistant responsible for managing executives' schedules and travel logistics for EMEA & APJ Sales at Kong Inc. Ensuring organizational efficiency and supporting senior leadership in operational tasks.

Posted 7/22/2026full-timeRemote • 🇭🇺 HungaryMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex, multi-time-zone calendars and coordinating international travel while ensuring compliance with company policies. Proficient in expense management and maintaining organized administrative processes to support senior business leaders effectively.

Highest-signal resume keywords

Calendar ManagementInternational Travel CoordinationExpense Management ProficiencyOrganizational SkillsWritten and Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Itinerary BuildingExpense ReportingDocument RoutingOnboarding Logistics

Soft Skills

DiscretionSound JudgmentProactive Problem Solving

Tools & Technologies

Google WorkspaceMicrosoft 365SlackZoomConcur

Industry Keywords

Administrative SupportMulti-Time-Zone CoordinationComplianceStakeholder CoordinationProfessional Fluency in English

About the role

Key responsibilities & impact

Own and manage complex, multi-time-zone calendars for US, EMEA & APJ Sales leaders
Proactively anticipate scheduling conflicts and resolve them with minimal disruption
Prioritize meeting requests in alignment with leadership priorities and rhythms
Coordinate across internal and external stakeholders to schedule meetings efficiently
Arrange end-to-end domestic and international travel including flights, hotels, ground transportation, and visas
Build detailed itineraries and travel briefs that minimize friction for leaders on the road
Monitor travel disruptions and proactively adjust arrangements as needed
Ensure compliance with company travel policies
Prepare, submit, and track expense reports on behalf of supported leaders
Ensure timely submission and policy compliance
Serve as the point of contact for expense-related follow-ups and reconciliations
Serve as a primary point of contact and liaison on behalf of US, EMEA & APJ Sales leaders for routine administrative matters
Handle correspondence, document routing, and information requests with professionalism and discretion.
Maintain organized filing systems (digital and physical) for key documents and records.
Support onboarding logistics for new team members joining US, EMEA & APJ Sales.
Identify opportunities to improve administrative processes and bring forward solutions proactively.

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
Demonstrated ability to manage complex, multi-time-zone calendars with a high degree of accuracy and prioritization.
Experience coordinating international travel and building detailed travel itineraries.
Proficiency with expense management tools and processes.
Excellent written and verbal communication skills in English; professional fluency required.
Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details.
High degree of discretion and sound judgment when handling sensitive or confidential information.
Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack, Zoom, Concur or similar expense platforms).

Benefits

Comp & perks

Health insurance
Flexible work arrangements