Operations Coordinator

Knowtex

Operations Coordinator in a voice AI startup handling finance, recruiting, and administrative tasks. Fast-paced role with direct access to senior leadership and growth opportunities.

Posted 4/28/2026full-timeSan Francisco • California • 🇺🇸 United StatesJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

Switching

About the role

Key responsibilities & impact

Own administration and setup of internal tools, software, and platforms; serve as the go-to resource for tool-related questions and troubleshooting
Document and maintain operational processes and SOPs, keeping the team aligned as we scale
Support special projects and strategic initiatives led by the Head of Operations
Assist with invoicing, billing follow-up, and basic reconciliation
Track and maintain accurate AR/AP records
Keep financial documentation organized and audit-ready
Serve as the day-to-day liaison with our CPA and CFO consultants, ensuring they have what they need to move quickly
Manage day-to-day activity in our ATS — posting roles, organizing pipelines, scheduling interviews, and participating in the process
Conduct initial resume reviews and surface strong candidates to hiring managers
Support smooth onboarding and offboarding logistics for new and departing team members
Coordinate domestic and international travel, including flights, hotels, and full itineraries
Manage scheduling and calendar coordination across the team
Assist with social media posting and scheduling across company channels, keeping content consistent, timely, and on-brand

Requirements

What you’ll need

Located in the San Francisco Bay Area with availability for a hybrid schedule (2 days/week in-person)
2–4 years of experience in an operations, administrative, or coordinator role, ideally at a startup or growing company
Experience building and managing OKR and KPI frameworks
Comfortable context-switching and juggling multiple workstreams without dropping the ball
Familiarity with tools like QuickBooks, an ATS (Greenhouse, Lever, Ashby, or similar), and social media scheduling platforms
Strong attention to detail, especially with financial documents and candidate data
Proactive and low-ego — you notice what needs to be done and you do it
Clear, concise written and verbal communication
Discretion when handling sensitive information across finance, HR, and operations

Benefits

Comp & perks

Meaningful equity compensation
Unlimited PTO
Premium health, dental, and vision coverage
401(k) plan
Hybrid schedule with 2 days/week in-person in San Francisco

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoicingbilling reconciliationAR/AP managementresume reviewonboarding logisticsoffboarding logisticsOKR frameworksKPI frameworks

Soft Skills

attention to detailproactivelow-egoclear communicationconcise communicationcontext-switchingorganizational skills