Executive Assistant – CTO

KnowBe4

Executive Assistant to CTO managing logistics and strategic activities for the technology leadership team at KnowBe4. Requires minimum two years experience and organizational skills in a fast-paced environment.

Posted 7/10/2026full-timeClearwater • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Actively manage up to protect the CTO’s time. Filter requests, push back on overcommitments, and confidently say 'no' to meetings that do not align with core priorities
Independently untangle complex or disorganized situations, creating actionable plans and recommendations without requiring hand-holding
Act as a force multiplier not just for the CTO, but for their front-line team of approximately five direct reports—balancing micro-priorities for the CTO with macro-support for the wider team
Partner closely with the Engineering Operations lead to align on workflow, team logistics, and the CTO’s operational style
Handle highly sensitive, confidential materials regarding organizational design, compensation topics, board matters, and personal logistics with flawless judgment
Manage the CTO's rapid communication flow, including inbox routing, schedule optimization, complex travel coordination, and meeting preparation
Coordinate team-building activities and smooth cross-functional logistics across the technology sector

Requirements

What you’ll need

Minimum 2 years of experience in a fast-paced environment where you owned project coordination, scheduling logistics, or operational workflows
Prior exposure to data-centric environments (such as finance, analytics, or operations tracking) where you had to manage numbers, track budgets, or interface with sensitive details
Bachelor’s degree preferred, but not required. A background in Engineering, Business, or STEM fields is a major plus—we love systems-thinkers who enjoy building order out of chaos
Proficient in Smartsheet, Microsoft Office (excel, powerpoint), and Docusign/Adobe sign
Notary Public would be an added plus

Benefits

Comp & perks

Company-wide bonuses based on monthly sales targets
Employee referral bonuses
Adoption assistance
Tuition reimbursement
Certification reimbursement
Certification completion bonuses

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project CoordinationOperational Workflow ManagementData ManagementBudget TrackingScheduling Logistics

Soft Skills

Problem SolvingCommunicationTeam CollaborationJudgmentAdaptability

Certifications

Notary Public