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Finance Operations Specialist, Newsletter Sponsorships
Kit (formerly ConvertKit)Finance Operations Specialist managing the full order-to-cash cycle for newsletter sponsorships. Invoicing brands, collecting payments, and ensuring timely creator payouts in a remote environment.
About the role
Key responsibilities & impact- Get access to core systems (Mode reporting, financial tracker in Google Sheets, Bill.com, Stripe, Kit Admin payout portal, Retool, invoicing CRM, Notion, QuickBooks, and banking)
- Own a full invoicing cycle and a creator-payout run end to end. Shadow, then run, one month-end close.
- Independently deliver the Newsletter Sponsorships close by business day 4 every month.
- Keep AR aging current with a disciplined dunning cycle (Bill.com automated reminders, then manual outreach at 45 / 60 / 90 days), manage collections escalations, and own the monthly reconciliation between QuickBooks Online and Bill.com.
- Partner with Finance and Engineering as we evaluate moving off spreadsheets to a more durable system.
Requirements
What you’ll need- 3+ years in finance or accounting operations with direct ownership of AR, collections, or payouts
- Month-end close experience against a hard deadline.
- Hands-on experience with Stripe or a comparable payments platform at volume *(strongly preferred)*
- Ads, media, or marketplace finance: insertion orders, CPC/CPM economics, or revenue-share/payout models *(nice to have)*
- Working alongside engineering teams on finance tooling / process automation *(nice to have)*
- Collections or credit management, including working with a collections agency or credit insurer *(nice to have)*
Benefits
Comp & perks- As a contract role, this position is not eligible for Kit's full-time salary, equity, or benefits package. The contractor is responsible for their own taxes and insurance and invoices Kit monthly.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts receivablecollections managementmonth-end closefinancial reconciliationinvoicingpayout managementprocess automationcredit managementpayments processingfinancial operations
Soft Skills
independencedisciplinecollaborationcommunicationtime management