Kimberly-Clark

Executive Search Coordinator, Administrative Assistant

Kimberly-Clark

full-time

Posted on:

Location Type: Hybrid

Location: Chicago • Illinois • Texas • United States

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Salary

💰 $72,260 - $85,380 per year

About the role

  • Provides coordinator and administrative and project support for the ESS team.
  • Handles scheduling of interviews including communication to interviewers and candidates
  • Ensures an excellent candidate and client experience handling communication, scheduling, data updates, and more
  • Provides interview teams with necessary information and materials
  • Assists with travel arrangements for candidate interviews
  • Completes expense, reimbursements, invoicing, purchase orders, or other financial tasks involving internal and external stakeholders, tools and attention to detail.
  • Develops/provides weekly status presentations for active recruiting projects.
  • Assists in creation of other project related documentation, reports, and presentations.
  • Works with other administrative teams as needed to coordinate complex schedules.
  • Maintains strong and professional interpersonal relationships with employees at all levels of the organization.
  • Manages offer letter creation and delivery
  • Monitors background check process and communicate results to ESS partners
  • Form positive recruiter/coordinator relationships to allow open communication and provide quick and effective workflow
  • Initiates and contributes to continuous improvement projects
  • Assist in the coordination of other recruiting activities as needed

Requirements

  • Bachelor’s degree or equivalent work experience
  • 2+ years’ experience in a coordinator or administrative role preferred, ideally in recruiting or human resources
  • Exceptional work management, prioritization, and organizational skills
  • Demonstrates strong written and oral communication skills
  • Ability to professionally and confidently interact with individuals at all levels of the organization
  • Detail-oriented and proactive, geared toward continuous improvement
  • Technically savvy with the ability to learn new systems and tools
  • High proficiency in Microsoft Office applications – Excel, PowerPoint, Word, Outlook, Teams, Forms, and other O365 tools.
Benefits
  • Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
  • Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
  • Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
  • Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
  • Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project supportschedulingdata updatesfinancial tasksstatus presentationsdocumentationreportsoffer letter creationbackground check processcontinuous improvement
Soft skills
interpersonal relationshipscommunication skillswork managementprioritizationorganizational skillsdetail-orientedproactiveprofessional interactionteam collaborationproblem-solving
Certifications
Bachelor’s degreeequivalent work experience