Commercial Lease Administrator

Kids Empire

Lease Administrator managing commercial real estate leases for Kids Empire. Ensuring compliance, financial accuracy, and collaboration with various internal and external stakeholders.

Posted 5/19/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Lease Abstraction & Database Management
Review commercial lease agreements, amendments, exhibits, and related legal documents
Track SNDA redline and manage Estappel version controls
Abstract key lease terms including rent schedules, CAM provisions, escalation clauses, tenant improvement allowances, signage rights, and expiration dates
Maintain accurate lease records within lease administration systems such as Leasecake and other internal tracking tools
Ensure lease data remains current throughout the full lifecycle of each location and changes are clrealy communicated with key stakeholders
Financial Administration & Reconciliations
Coordinate and approve rent, CAM, utility, and operating expense payments in partnership with Accounting
Review and reconcile annual CAM and operating expense true-ups
Identify billing discrepancies and work with landlords and property managers to resolve issues
Support lease-related accruals, adjustments, and audit requests
Produce accurate reports, site analysis and other analytics as requested
Critical Date & Obligation Tracking
Track key lease milestones including: Lease commencements and expirations
Renewal and termination options
Permitting, delivery conditions, and contingency deadlines
Tenant improvement and landlord work obligations
Maintain multiple trackers and dashboards to ensure no missed deadlines or financial penalties
Compliance & Reporting (ASC 842)
Support compliance with ASC 842 lease accounting standards by maintaining accurate lease data and documentation
Assist Finance with lease schedules, audit support, and reporting requirements
Ensure consistency between lease abstracts, accounting records, and executed agreements
Broker, Landlord & Legal Coordination
Act as a liaison between internal teams, landlords, brokers, and legal counsel
Extract lease language to support signage briefs, broker communications, and operational needs
Respond to lease-related inquiries from Accounting, Operations, and leadership
Support dispute resolution related to lease interpretation or billing issues
Support operations with uitility transfers and locating

Requirements

What you’ll need

Bachelor’s degree in Real Estate, Business, Finance, or a related field (preferred)
3+ years of experience in lease administration, commercial real estate, property management, or legal support
Experience supporting multi-site or rapidly growing portfolios strongly preferred
Strong proficiency in Microsoft Excel (e.g., tracking tools, formulas, conditional formatting).
Comfortable with Google Workspace (Docs, Sheets, Drive).
Experience with lease administration software such as Leasecake (preferred)
Ability to work with financial and lease data to identify errors, trends, or discrepancies.
Basic understanding of accounting processes related to invoicing, payments, and reconciliations.
Familiarity with ASC 842 lease accounting concepts (preferred)

Benefits

Comp & perks

Medical/Dental/Vision
PTO
Life Insurance, Voluntary Accident and Hospital policies
Recreational Discounts
Pet Insurance
401k
Employee Discount

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

lease abstractiondatabase managementfinancial administrationreconciliationslease accountingdata analysisreportingbilling discrepancy resolutionlease milestone trackinglease documentation

Soft Skills

communicationcoordinationproblem-solvingattention to detailstakeholder managementdispute resolutionorganizational skillsanalytical thinkingcollaborationtime management