Sales Operations and Events Coordinator – Temporary, 6 Month

Keywords Studios

. Support day-to-day operational activities and event execution for the team .

Posted 5/8/2026part-timeNewark • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $16 - $17 per hourWebsite

About the role

Key responsibilities & impact

Support day-to-day operational activities and event execution for the team
Blend administrative coordination with physical event execution
Ensure smooth daily operations and event success

Requirements

What you’ll need

Assist in logistical planning and executing corporate events, meetings, and internal functions
Pre-Planning logistics, guest check-in, materials distribution, and on-site coordination
Invitation and Eventbrite tracking
Organize and maintain inventory of branded merchandise (swag)
Assemble and distribute event materials (gift bags, welcome kits, promo items)
Track inventory levels and assist with reordering
Receive, sort, label, and store deliveries
Coordinate hotel accommodations, including rooming lists and booking updates
Track arrival and departure schedules for staff and attendees
Assist with last-minute travel or accommodation changes
Assist with ground Transportation Logistics data entry large scale group event transportation
Run operational errands (event supplies, printing, last-minute needs)
Coordinate with vendors for deliveries, pickups, and tracking
Assist with shipping and mailing event materials
Source supplies for events (decor, materials, branded items)
Keep storage rooms, supply areas, and event materials organized
Support cross-functional collaboration with internal teams and external vendors
Strong organizational and multitasking skills
Comfortable with hands-on, physical tasks (lifting, setup, on-site support)
Strong communication and problem-solving abilities
Ability to work flexible hours, including event days
Data entry
Operations Support

Benefits

Comp & perks

401(k) Plan - 3% company match with auto-enrollment after 30 days
Hours: 15-30 hours per week (part-time)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

logistical planningevent executioninventory managementdata entryvendor coordinationshipping and mailingsourcing suppliesevent materials assemblyguest check-intransportation logistics

Soft Skills

organizational skillsmultitaskingcommunication abilitiesproblem-solvingflexibilitycollaborationattention to detailtime managementadaptabilitycustomer service