Keywords Studios

Project Coordinator

Keywords Studios

full-time

Posted on:

Location Type: Hybrid

Location: Pasig • Philippines

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Job Level

Junior

About the role

  • Plans and manages a part or a sub-component of a project efficiently while following organizational processes and best practices.
  • Works under the direction of a PM or an SPM to ensure the smooth execution of the allocated tasks and assignments. Drives team to meet deadlines
  • Assists in the creation of project schedules and budgets
  • Assists in the setting up of projects by carrying out various project house-keeping tasks such as setting up repositories of all client provided specifications and assets, internal checklists etc. and making sure that all project team members have role-based access to it.
  • Diligently and responsibly carries out project tasks that are assigned to them such as:
  • - ensuring all artists know which tasks they are required to work on
  • - ensuring that all artists have all relevant information pertaining to their tasks
  • - checking on the completion status of tasks with artists and leads daily etc.
  • Provides feedback on artists’ performance to them and their Reporting Managers regularly Acts as a back-up for the PM in their absence
  • May be required to act as PM on simple/small projects
  • Assists the team in capturing client’s requirements quickly, and to gain a complete and correct understanding of the requirements before the work is estimated or scheduled.
  • Provides support to the Project Manager and the Lead in the creation of effort estimates – and bids - that are realistic and competitive.
  • Helps PM in setting up the project by:
  • - Ensuring all material to be accessed/used by the team including Clients Specifications, Benchmark Assets, Checklists etc. are appropriately stored so that they can be easily accessed by the team
  • - Following up with appropriate departments to ensure that appropriate hardware and software is available to the team
  • - Contributing to the creation of schedules and other planning artifacts such as the Communication Plan, the Quality Plan etc. *Note: Contributing could mean even simply coordinating between various stakeholders.*
  • Ensure that project sub-component that is in their charge – such as a module of the project, or specific tasks within the project, are executed efficiently and diligently.
  • Ensure that regular and correct updates are provided to the PM
  • Help PM in organizing team meetings
  • Help PM in the circulation of feedback (from US Ads or the client) amongst the team
  • Help PM in the updation of plans and trackers
  • Help PM in effecting deliveries of files to US ADs/clients
  • Help PM in the tracking of tasks
  • Serve as a back-up for the PM in the PM’s absence
  • Help PM in the appropriate archival of files
  • Help PM in the conducting an appropriate Project Retrospective
  • Help PM in the roll-out of productivity and quality scores to the team
  • Treat team fairly and with respect
  • Maintain a regular and constant dialogue with the team to stay abreast of their concerns, challenges etc.
  • Recognize good performance and highlight it to the team. Similarly, escalate all cases of poor performance or bad behavior.
  • Listens to the team’s suggestions and share such suggestions/feedback with the PM and Lead

Requirements

  • Knowledge of the basics of project planning and scheduling
  • Knowledge of the basics of risk planning
  • Ability to coordinate with different people to get work done
  • Knowledge of MS Word and MS Excel
  • Understanding of 3D game art creation pipeline (desirable but not essential)
  • At least 1 year of experience as a Project Coordinator managing services projects for US or Japan clients.
Benefits
  • Competitive salary
  • Remote/hybrid work set-up
  • Learning opportunities as we work with the top gaming brands
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project planningschedulingrisk planningproject managementtask trackingeffort estimationproject documentation3D game art creation pipeline
Soft Skills
team coordinationcommunicationfeedback deliveryperformance recognitionproblem-solvingtime managementinterpersonal skillsorganizational skills