Academic Records Manager

Kentucky State University

Academic Records Manager at Kentucky State University overseeing student records and academic advising services. Supporting graduate studies and ensuring compliance with academic regulations and policies while maintaining student record integrity.

Posted 7/7/2026full-timeFrankfort • Kentucky • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provides individualized academic advising to graduate students regarding degree requirements, course selection, academic policies, graduation planning, and available University resources.
Coordinates graduate student onboarding, orientation, registration, and academic support services.
Monitors graduate student academic progress and collaborates with faculty, program coordinators, and University administrators regarding academic standing, probation, retention, and graduation.
Assists students with graduate admissions processes, graduation requirements, academic planning, and referrals to appropriate campus resources.
Represents Graduate Studies and the Office of the Registrar at recruitment events, admissions activities, orientations, and other University functions.
Assists with graduate catalog revisions, curriculum updates, admissions processing, and maintenance of academic program information within GRADCAS and other University systems.
Maintains accurate, confidential, and compliant student academic records in accordance with FERPA, University policies, accreditation standards, and applicable federal and state regulations.
Coordinates registration activities, including course enrollment, schedule adjustments, withdrawals, academic appeals, curriculum updates, and related student records processes.
Processes graduation applications, performs degree audits, verifies completion of academic requirements, and confers degrees in accordance with University policies and procedures.
Coordinates transcript requests, enrollment verifications, and related student record services through the National Student Clearinghouse and other approved systems.
Processes major and minor changes, grade changes, residency determinations, academic record corrections, and related student information updates.
Utilizes Banner Student Information System, Degree Works, ARGOS, and other institutional systems to maintain student records, generate reports, support institutional planning, and ensure data integrity.
Assists with athletic eligibility certifications and other specialized student record requirements as assigned.
Supports the implementation, maintenance, and enhancement of Degree Works, CourseLeaf, Reverse Transfer initiatives, and other academic technologies.
Assists in preparing institutional reports and maintaining data required for accreditation, state and federal reporting, compliance reviews, and strategic planning initiatives.
Maintains confidentiality of student records and sensitive institutional information while ensuring compliance with applicable privacy and records management requirements.

Requirements

What you’ll need

Bachelor's degree from an accredited college or university is required.
Minimum of two (2) years of progressively responsible experience in higher education advising, registrar operations, enrollment services, or academic administration.
Experience using Banner Student Information System or comparable enterprise student information systems is preferred.
Experience with Degree Works, ARGOS, GRADCAS, National Student Clearinghouse, or similar higher education technologies is preferred.

Benefits

Comp & perks

This position requires a regular, reliable, and consistent on-campus presence to effectively perform advising, records management, student support, and administrative responsibilities and is not suitable for remote work except as approved in accordance with University policy.

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Hard Skills & Tools

Academic PlanningDegree AuditsCurriculum UpdatesData IntegrityStudent Record Management

Soft Skills

CollaborationCommunicationConfidentiality

Certifications

Bachelor's Degree