Kentucky State University

Senior Grant Accountant

Kentucky State University

full-time

Posted on:

Location Type: Office

Location: Frankfort • Kentucky • 🇺🇸 United States

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Job Level

Senior

Tech Stack

ERP

About the role

  • The Senior Grant Accountant, under general direction of the Grant Manager, is responsible for the fiscal administration of sponsored research grants and contracts.
  • This position reviews proposals for compliance, monitors expenditures, prepares budget projections, and provides technical guidance to principal investigators and administrative units to ensure adherence to University, Federal, and State grant requirements.
  • The role requires analytical evaluation, independent judgment, and effective communication with internal and external stakeholders.
  • Review grant and contract proposals for compliance with University, State, Federal, and sponsor regulations, terms, and assurances.
  • Advise principal investigators (PIs) and University personnel regarding proposal preparation, applicable grant policies, fiscal restrictions, and regulatory requirements.
  • Respond to inquiries from PIs and funding agencies regarding budgetary details, indirect costs, fringe calculations, salary verification, and expenditure allowability.
  • Assist in the development, review, and monitoring of grant budgets and interpret expenditure requirements in accordance with sponsor guidelines.
  • Analyze and distribute award information received from funding agencies and communicate updates to appropriate administrators and investigators.
  • Research, monitor, and summarize regulatory requirements related to grants and contracts, including changes to governing policies and reporting standards.
  • Maintain grant-related data within the Banner Grants module, including coding, entry preparation, and verification of financial information.
  • Track expenditures, analyze variances, forecast fiscal performance, and provide recommendations to support grant stewardship and budgetary planning.
  • Monitor compliance issues, follow up on inconsistencies, and request missing information or documentation from sponsors and investigators.
  • Compile financial and compliance data, prepare reports, identify trends, and provide documented recommendations to management.
  • Maintain organized electronic and physical records related to proposals, awards, and compliance documentation.
  • Participate in meetings, trainings, and professional development as required.

Requirements

  • Bachelor's degree in Accounting, Finance, or Business, or closely related field required.
  • General knowledge of Federal research compliance regulations including OMB Circulars A-21, AllO, A-113.
  • Certification in Research Administration (CRA) is preferred.
  • At least one year of experience involving the administration or accounting of grants and contracts.
  • An equivalent combination of relevant education and/or experience will be evaluated.
  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Knowledge of university and/or public auditing policies, standards, and procedures.
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to write reports containing technical information.
  • Ability to foster a cooperative work environment.
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of faculty and/or staff hiring procedures.
  • Skill in budget preparation and fiscal management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Proficient in ERP software (i.e. Banner).
  • Knowledge of financial/business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.
Benefits
  • Performs other related duties as assigned.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
grant administrationbudget preparationfiscal managementfinancial analysiscompliance monitoringexpenditure trackingreport writingdata analysisaccounts receivable principlesregulatory requirements
Soft skills
independent judgmenteffective communicationcooperative work environmentinterpersonal skillsemployee supervisiontraining skillsorganizational skillsprioritizationproblem-solvingstakeholder engagement
Certifications
Bachelor's degree in AccountingBachelor's degree in FinanceBachelor's degree in BusinessCertification in Research Administration (CRA)