Executive Assistant
Kennedy Lenart Spraggins LLP
part-time
Posted on:
Location Type: Hybrid
Location: Texas • United States
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Salary
💰 $15 - $20 per hour
About the role
- Provide direct support to firm partners and senior leadership
- Draft and format emails, including client communications and scheduling outreach
- Coordinate meetings, including invention disclosure calls and client discussions
- Assist with preparation of patent figures, flowcharts, and basic visual materials
- Perform light accounting tasks (invoicing support, tracking, and administrative finance tasks)
- Perform basic work record review to ensure completeness and accuracy of administrative and billing information
- Assist with tracking foreign counsel fees and preparing summaries of items ready for payment
- Help manage inboxes, calendars, and general administrative workflows
- Handle general operational tasks (document organization, file management, process support)
- Assist with basic quality checks and first-pass reviews of documents
- Follow established processes and help keep workflows organized and running smoothly
- For Central Texas-based candidates: handle in-person responsibilities, including regularly checking and scanning mail and providing direct executive support (errands, logistics, and coordination)
Requirements
- Strong general computer proficiency (documents, spreadsheets, email, basic tools)
- Highly organized with strong attention to detail
- Reliable, responsive, and able to follow through on tasks without close supervision
- Experience in an administrative or executive assistant role (preferred)
- Familiarity with patent drafting, patent figures, or technical documentation (preferred)
- Experience with tools such as Microsoft Visio, PowerPoint, or similar diagramming tools (preferred)
- Basic familiarity with invoicing, billing, or accounting support tasks (preferred)
- Graphic design or visual formatting experience (preferred)
Benefits
- Flexible, fully remote work environment
- Part-time with consistent hours, with the potential to increase over time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
patent draftingtechnical documentationinvoicingbillingaccounting supportgraphic designvisual formattingdocument organizationfile managementquality checks
Soft Skills
highly organizedattention to detailreliableresponsiveability to follow throughindependent workcommunicationcoordinationadministrative supportprocess support