Docket Specialist

Keller Postman LLC

Docket Specialist responsible for managing litigation deadlines and filings at Keller Postman. Supporting attorneys with precise docket management across various litigation matters.

Posted 7/22/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $28 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in litigation docketing processes, including knowledge of state and federal court procedures, CM/ECF systems, and effective time management. Exhibits strong organizational and communication skills to support attorneys and maintain compliance with legal filing requirements.

Highest-signal resume keywords

Litigation Docketing ExperienceKnowledge of CM/ECF SystemState and Federal Court ProceduresExcellent Organizational SkillsTime Management Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Litigation DocketingDate CalculationsLegal Document PreparationCourt Rule InterpretationFiling Procedures GuidanceDocket AuditsSkip Trace InvestigationsQuality Control for Docket EntriesAttorney Admissions ManagementCost-Benefit Analysis

Soft Skills

Excellent Verbal CommunicationExcellent Written CommunicationInterpersonal SkillsProblem-SolvingAdaptability

Tools & Technologies

CM/ECF SystemOdyssey Filing SystemDocketing Software

Certifications & Qualifications

Bachelor's Degree Preferred

Industry Keywords

LitigationCourt ProcessesLegal ProceduresAttorney AdmissionsConfidentiality

About the role

Key responsibilities & impact

Support attorneys and paralegals in the tracking of deadlines in various litigation matters.
Perform date calculations while applying jurisdictional rules.
Maintain calendaring database and update court rule sets.
Research and interpret laws and regulations, as well as state and federal court rules, especially in jurisdictions in which we practice.
Provide guidance on filing procedures across various courts and agencies.
Review finalized court filings for consistency with local, state, and/or federal court rules prior to filing.
Prepare and electronically file time-sensitive legal documents with various state and federal trial and appellate courts.
Investigate and report on submission procedures for attorney admissions and appearances.
Investigate and report on potential witnesses, such as running skip trace or other public record searches.
Obtain attorney Certificates of Good Standing and maintain a calendar of related expiration dates.
Organize and maintain attorney admissions and renewals, if necessary. This includes state bar admissions, federal court admissions, and all pro hac vice admissions.
Organize and maintain attorney account and login credentials for CM/ECF, and other electronic filing service providers (e.g., Odyssey).
Assist with necessary case docket audits.
Interact with docketing software technical support staff, as well as court personnel, to resolve any issues.
Provide quality control for all docket entries and oversee the distribution of regular docket and status reports.
Coordinate messenger services to deliver legal documents and evidence, as necessary.
Coordinate with other departments within the firm to develop efficient procedures and communications to streamline processes.
Work collaboratively with attorneys and Legal Support team members on miscellaneous projects.
Attend case-related and Legal Support department meetings and training seminars.
Attention to other ad hoc assignments delegated by the Docket Supervisor or Chief of Litigation Services.

Requirements

What you’ll need

Bachelor's degree from an accredited college preferred
2+ years of litigation docketing experience at law firm
Knowledge of state and federal procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California.
Knowledge of the federal courts’ CM/ECF system.
Knowledge of assorted state court filing systems (e.g., Odyssey).
Ability and willingness to work overtime on nights and weekends as needed.
Excellent organizational skills, with the ability to multi-task and adapt to changes quickly.
Excellent verbal, written, and interpersonal communication skills.
Excellent time management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities.
Ability to function well under pressure and in a fast-paced, demanding environment.
Ability to maintain confidentiality and exercise discretion and good judgment.
Ability to exercise sound independent judgment and proactive problem-solving.
A creative mind with the ability to suggest improvements, and conduct cost-benefit analyses when identifying and solving problems.

Benefits

Comp & perks

year-end discretionary performance bonus
health insurance
professional development opportunities