Senior Administrator

Keller Executive Search International

Senior Administrator providing comprehensive administrative support to Keller Executive Search's executive team. Managing high-level client engagements and executive placement processes in a fast-paced environment.

Posted 5/11/2026full-timeRemote • 🇿🇦 South AfricaSeniorWebsite

About the role

Key responsibilities & impact

**Responsibilities**
- Provide executive-level administrative support to senior partners and consultants
- Manage confidential client information and executive candidate data with the highest level of discretion and professionalism
- Coordinate client meetings, interviews, and assessment sessions, ensuring seamless logistics and professional presentation
- Prepare and format comprehensive reports, presentations, and client deliverables to executive search standards
- Maintain and update candidate databases and client relationship management systems with accuracy and attention to detail
- Handle sensitive correspondence and communications on behalf of senior staff members
- Manage office operations including vendor relationships, facilities coordination, and administrative systems
- Support new client onboarding processes and maintain organized filing systems for active searches
- Assist with research and market intelligence gathering to support executive search projects**

Requirements

What you’ll need

- Bachelor’s degree preferred or equivalent combination of education and experience
- Minimum 5–7 years of senior-level administrative experience, preferably in professional services, consulting, or executive search
- Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and database management systems
- Experience with CRM systems and candidate tracking platforms strongly preferred
- Exceptional organizational skills with proven ability to manage multiple priorities and deadlines
- Outstanding written and verbal communication skills with professional presentation abilities
- High level of emotional intelligence and interpersonal skills for client and candidate interactions
- Demonstrated ability to handle confidential information with complete discretion
- Strong problem-solving skills and proactive approach to anticipating needs
- Flexibility to work outside standard business hours when required for client needs
- Professional demeanor suitable for interaction with C-level executives and board member
**Skills & Competencies**
- **Communication Excellence:** Superior written and verbal communication capabilities, particularly for managing inquiries
- **Organizational Mastery:** Competence in task prioritization, effective time management, and maintaining precise attention to detail
- **Technology Proficiency:** Enthusiasm for embracing new technologies and enhancing operational processes
- **Strategic Problem-Solving:** Innovative thinking with the capability to recognize challenges proactively and develop effective solutions**

Benefits

Comp & perks

**Compensation and Benefits:****
- Health insurance
- All South African public holidays
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities**

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft Office SuiteExcelPowerPointdatabase management systemsCRM systemscandidate tracking platforms

Soft Skills

organizational skillswritten communication skillsverbal communication skillsemotional intelligenceinterpersonal skillsproblem-solving skillsflexibilityprofessional demeanor

Certifications

Bachelor's degree