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About the role
Key responsibilities & impact- Ensure people enjoy working in the Prague office and have everything they need to do their jobs successfully.
- Organize cultural and wellbeing initiatives: Christmas, Easter brunch, office breakfasts, etc.
- Manage internal communications.
- Oversee and maintain office equipment and facilities to ensure uninterrupted function, including physical presence for ad-hoc tasks and coordination with building management.
- Manage external suppliers and vendor relationships (office cleaning company, contractors, building administrator).
- Coordinate meeting rooms across Prague and Brno offices.
- Plant care in the office.
- Identify needs and acquire office supplies, manage orders and deliveries.
- Manage marketing merchandise storage and inventory responsibility.
- Manage office expenditure and budgets.
- Administer company laptop policy, manage computer orders.
- Track devices for return, manage access chips and access cards.
- Prepare welcome packages and support onboarding of newcomers.
- Greet visitors and newcomers.
- Support offboarding processes (equipment return).
- Organize and support internal and external meetups.
- Coordinate Townhall events, company conferences, and kick-offs.
- Support department offsites.
- Coordinate travels in collaboration with our travel agent.
Requirements
What you’ll need- 1-2 years of proven experience in the similar role.
- Fluent in Czech and English.
- Organization and the ability to multitask to complete a wide variety of tasks.
- Coordination of business travel agenda.
- Collaboration with marketing, events preparation.
- Flexibility to help them adjust to new tasks should company or office needs change.
- Strong interpersonal skills to interact positively with all employees.
- Attention to detail to ensure tasks are completed thoroughly and correctly.
- AI mindset - you are not afraid to use AI and make your work easier with it.
- Based in Prague, able to work in a hybrid setup. We do not offer relocation or visa packages.
Benefits
Comp & perks- Competitive salary + equity package.
- Budget for education.
- 25 PTO's plus 3 sick days.
- Cool new offices in the heart of Holesovice in Prague.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementbudget managementvendor managementevent coordinationinventory managementinternal communicationsmultitaskingonboardingoffboardingtravel coordination
Soft Skills
interpersonal skillsorganizationflexibilityattention to detailcollaborationcommunicationcustomer serviceproblem-solvingadaptabilityteamwork