Keboola

Administrative Assistant

• Ensure people enjoy working in the Prague office and have everything they need to do their jobs successfully.
• Organize cultural and wellbeing initiatives: Christmas, Easter brunch, office breakfasts, etc.
• Manage internal communications.
• Oversee and maintain office equipment and facilities to ensure uninterrupted function, including physical presence for ad-hoc tasks and coordination with building management.
• Manage external suppliers and vendor relationships (office cleaning company, contractors, building administrator).
• Coordinate meeting rooms across Prague and Brno offices.
• Plant care in the office.
• Identify needs and acquire office supplies, manage orders and deliveries.
• Manage marketing merchandise storage and inventory responsibility.
• Manage office expenditure and budgets.
• Administer company laptop policy, manage computer orders.
• Track devices for return, manage access chips and access cards.
• Prepare welcome packages and support onboarding of newcomers.
• Greet visitors and newcomers.
• Support offboarding processes (equipment return).
• Organize and support internal and external meetups.
• Coordinate Townhall events, company conferences, and kick-offs.
• Support department offsites.
• Coordinate travels in collaboration with our travel agent.

Office Manager